The Employee Self Declaration Form is a crucial document in Nigerian employment practice, designed to gather comprehensive information from employees while ensuring compliance with local labor laws and regulations. It is typically used during the hiring process or as part of regular employment updates, capturing essential declarations about an employee's personal status, work eligibility, health conditions, criminal record, and potential conflicts of interest. The form helps organizations maintain compliance with Nigerian employment legislation, including the Labour Act and Data Protection Regulations, while protecting both employer and employee interests. It serves as a risk management tool and creates a record of employee-provided information that can be referenced throughout the employment relationship.
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1. Personal Information: Employee's full name, date of birth, nationality, residential address, and contact details
2. Employment Status: Current employment status, position applied for/held, and employment history
3. Legal Status Declaration: Declaration of right to work in Nigeria, including work permit details if applicable
4. Criminal Record Declaration: Disclosure of any criminal convictions or pending legal proceedings
5. Health Declaration: Basic health status and any conditions that may affect work performance
6. Financial Status: Declaration of bankruptcy status and financial obligations that may affect employment
7. Conflict of Interest: Declaration of any business interests or relationships that could conflict with employment
8. Educational Qualifications: Confirmation of academic and professional qualifications
9. Authentication: Employee signature, date, and witness details
1. Security Clearance: Additional security-related declarations for sensitive positions or industries
2. Professional License Declaration: For regulated professions requiring specific licenses or certifications
3. Drug Testing Consent: For positions requiring drug testing or industries with strict substance policies
4. Remote Work Declaration: For positions involving remote work arrangements
5. COVID-19 Status: Health declarations specific to COVID-19 requirements
6. Previous Pension Arrangements: Details of existing pension schemes when relevant
7. Industry-Specific Compliance: Additional declarations required for specific industries (e.g., financial services, healthcare)
1. Schedule A - Supporting Documentation Checklist: List of required documents to support declarations made in the form
2. Schedule B - Medical History Form: Detailed health information when required for specific positions
3. Schedule C - Previous Employment Details: Comprehensive employment history with contact details for references
4. Appendix 1 - Code of Conduct Acknowledgment: Company code of conduct and ethics policy acknowledgment
5. Appendix 2 - Data Protection Notice: Details of how personal information will be processed and stored
6. Appendix 3 - Declaration Guidance Notes: Detailed instructions for completing each section of the form
Relevant legal definitions
Confidential Information
Company
Declarant
Effective Date
Employee
Employer
Immediate Family Member
Material Interest
Professional Qualification
Related Party
Relevant Authority
Sensitive Personal Information
Significant Financial Interest
Conflict of Interest
Business Associate
Conviction
Declaration Period
Direct Supervisor
Disciplinary Action
Employment Records
False Declaration
Legal Representative
Medical Condition
Next of Kin
Personal Data
Pre-existing Condition
Professional License
Regulatory Body
Work Permit
Witness
Company
Declarant
Effective Date
Employee
Employer
Immediate Family Member
Material Interest
Professional Qualification
Related Party
Relevant Authority
Sensitive Personal Information
Significant Financial Interest
Conflict of Interest
Business Associate
Conviction
Declaration Period
Direct Supervisor
Disciplinary Action
Employment Records
False Declaration
Legal Representative
Medical Condition
Next of Kin
Personal Data
Pre-existing Condition
Professional License
Regulatory Body
Work Permit
Witness
Clauses
Personal Information Declaration
Employment Status
Legal Compliance
Criminal Record
Health Declaration
Conflict of Interest
Financial Status
Educational Qualifications
Professional Licenses
Immigration Status
Data Protection Consent
Previous Employment
Disciplinary History
Anti-Corruption Declaration
Code of Conduct Acknowledgment
Confidentiality Agreement
Documentation Verification
False Declaration Consequences
Updating Obligation
Authentication
Employment Status
Legal Compliance
Criminal Record
Health Declaration
Conflict of Interest
Financial Status
Educational Qualifications
Professional Licenses
Immigration Status
Data Protection Consent
Previous Employment
Disciplinary History
Anti-Corruption Declaration
Code of Conduct Acknowledgment
Confidentiality Agreement
Documentation Verification
False Declaration Consequences
Updating Obligation
Authentication
Relevant Industries
Banking and Financial Services
Oil and Gas
Manufacturing
Technology and Telecommunications
Healthcare
Education
Construction
Retail
Professional Services
Public Sector
Transportation and Logistics
Mining
Agriculture
Media and Entertainment
Hospitality
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Employee Relations
Talent Acquisition
Personnel Administration
Corporate Governance
Internal Audit
Training and Development
Relevant Roles
Human Resources Manager
Compliance Officer
Legal Counsel
HR Administrator
Recruitment Specialist
Employee Relations Manager
HR Director
Talent Acquisition Manager
Personnel Manager
HR Business Partner
Chief Human Resources Officer
HR Operations Manager
Recruitment Coordinator
HR Generalist
Employment Specialist
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