The Tenancy Termination Letter is a crucial document in Malaysian property law, used when either a landlord or tenant wishes to formally end a tenancy arrangement. It must comply with Malaysian legislation, particularly the National Land Code 1965 and Contracts Act 1950, and should be prepared in accordance with the notice period specified in the original tenancy agreement. This document is essential for both residential and commercial properties, providing written evidence of the intention to terminate, specifying key dates, addressing deposit returns, and outlining final inspection arrangements. The letter helps protect both parties' interests and ensures a clear record of the termination process, which can be important for future reference or in case of disputes.
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1. Sender's Details: Full name and address of the party sending the termination notice (typically tenant or landlord)
2. Recipient's Details: Full name and address of the party receiving the termination notice
3. Date: Current date when the termination notice is being issued
4. Subject Line: Clear indication that this is a notice of termination of tenancy
5. Property Reference: Complete address and details of the rental property
6. Tenancy Agreement Reference: Reference to the original tenancy agreement including its date and any relevant reference numbers
7. Notice of Termination: Clear statement of intention to terminate the tenancy and the effective date of termination
8. Key Dates: Specification of last day of occupancy and key handover arrangements
9. Closing: Professional closing, signature block, and contact information
1. Security Deposit: Include when discussing the return of security deposit and any deductions
2. Outstanding Payments: Include when there are pending utility bills, rent, or other payments to be settled
3. Property Condition: Include when there are specific issues about property condition or damage to be addressed
4. Inspection Arrangements: Include when specifying arrangements for final property inspection
5. Forwarding Address: Include when tenant needs to provide a forwarding address for future correspondence
6. Early Termination Justification: Include when termination is before the end of the agreed term and requires explanation
1. Copy of Original Tenancy Agreement: Attachment of the original tenancy agreement for reference
2. Property Inventory List: List of furniture, fixtures, and fittings if relevant to final inspection
3. Photographic Evidence: Photos of property condition if relevant to deposit return or disputes
4. Utility Bills: Copies of final utility bills or payment records if relevant to final settlement
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