This Permanent Employment Contract template is designed for use in establishing long-term employment relationships in Malaysia. It serves as a fundamental document for formalizing the employment arrangement between organizations and their full-time employees, ensuring compliance with Malaysian employment laws, particularly the Employment Act 1955 and related legislation. The contract encompasses essential elements required by law, including working hours, leave entitlements, benefits, and termination provisions, while also addressing modern employment considerations such as data protection and intellectual property rights. It is structured to protect both employer and employee interests while maintaining flexibility for customization based on specific industry requirements, position seniority, and company policies.
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1. Parties: Identification of the employer and employee with complete details
2. Background: Brief context of the employment relationship and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Appointment and Duration: Position title, employment status, and commencement date
5. Duties and Responsibilities: Main job duties, reporting structure, and performance expectations
6. Place of Work: Primary workplace location and potential for relocation
7. Hours of Work: Standard working hours, overtime provisions, and rest periods as per Employment Act
8. Remuneration and Benefits: Salary, allowances, statutory contributions (EPF, SOCSO), and other benefits
9. Leave Entitlements: Annual, medical, maternity/paternity, and other statutory leave provisions
10. Confidentiality: Protection of company confidential information and trade secrets
11. Termination: Notice periods, grounds for termination, and post-employment obligations
12. Governing Law: Application of Malaysian law and jurisdiction
1. Probation Period: Terms of probationary period if applicable for new employees
2. Non-Competition: Restrictions on working with competitors, used for senior positions
3. Intellectual Property: IP rights assignment, relevant for technical or creative roles
4. Remote Work: Terms for working from home or remote locations if applicable
5. Commission Structure: Details of commission calculation for sales roles
6. International Assignment: Terms for international postings if relevant
7. Share Options: Employee share scheme participation for eligible employees
8. Performance Bonus: Structure and conditions of performance-based bonuses
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and key performance indicators
2. Schedule 2 - Compensation Package: Detailed breakdown of salary components and benefits
3. Schedule 3 - Company Policies: Key company policies that form part of employment terms
4. Schedule 4 - Code of Conduct: Expected behavioral standards and ethical guidelines
5. Appendix A - Statutory Benefits: Summary of statutory benefits under Malaysian law
6. Appendix B - Privacy Notice: Personal data protection notice as required by PDPA 2010
Relevant legal definitions
Clauses
Appointment
Duration
Probation
Duties and Responsibilities
Working Hours
Place of Work
Remuneration
Benefits
Leave Entitlements
Medical Benefits
Performance Review
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Health and Safety
Disciplinary Procedures
Termination
Notice Period
Garden Leave
Post-Employment Obligations
Governing Law
Dispute Resolution
Statutory Compliance
Amendment
Severability
Entire Agreement
Duration
Probation
Duties and Responsibilities
Working Hours
Place of Work
Remuneration
Benefits
Leave Entitlements
Medical Benefits
Performance Review
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Health and Safety
Disciplinary Procedures
Termination
Notice Period
Garden Leave
Post-Employment Obligations
Governing Law
Dispute Resolution
Statutory Compliance
Amendment
Severability
Entire Agreement
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Mining
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Production
Quality Assurance
Supply Chain
Business Development
Project Management
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Manager
Executive
Officer
Administrator
Specialist
Analyst
Engineer
Technician
Sales Representative
Customer Service Representative
Accountant
Human Resources Executive
Marketing Executive
Operations Manager
Project Manager
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