Affidavit Of Authenticity Template for Malaysia

An Affidavit Of Authenticity is a sworn statement that formally verifies the genuineness of documents, items, or materials under Malaysian law. When you need to prove the authenticity of important documents or items for legal, business, or official purposes, this affidavit provides the formal verification required by Malaysian authorities and courts.

When do you need this document?

You'll need an Affidavit Of Authenticity when submitting documents to Malaysian government agencies, courts, or international bodies that require formal verification. This includes situations where you're authenticating academic certificates for employment or immigration purposes, verifying business documents for corporate transactions, or establishing the genuineness of items for insurance claims or legal disputes. Banks and financial institutions often require this document when processing loan applications or account openings with foreign documents. You may also need it when dealing with intellectual property matters, authenticating artwork or collectibles, or providing evidence in civil litigation where document authenticity is contested.

Key legal considerations

Your affidavit must clearly establish your basis of knowledge and authority to authenticate the items in question. You need to provide detailed descriptions of the documents or items, including unique identifying features, dates, and any relevant serial numbers or markings. The authentication statement must be specific and unambiguous, explaining how you can verify the genuineness of the items. Consider including information about the chain of custody if relevant, particularly for valuable items or sensitive documents. Remember that making false statements in an affidavit constitutes an offence under Section 199 of the Penal Code, carrying potential criminal penalties. Ensure you have proper documentation to support your claims and that you understand the legal implications of swearing to the authenticity of the items.

Legal requirements in Malaysia

Under the Statutory Declarations Act 1960, your affidavit must be sworn before a Commissioner for Oaths who is authorized to administer oaths in Malaysia. The document must include your full name, NRIC or passport number, occupation, and complete address as required by the Commissioners for Oaths Rules 2018. You must personally appear before the Commissioner and swear or affirm the contents of the affidavit. The Evidence Act 1950 governs how your affidavit will be treated as evidence, requiring that it meet specific formal requirements for admissibility. If you're filing the affidavit in court proceedings, it must comply with the Rules of Court 2012, including proper formatting and procedural requirements. Ensure the document is properly dated, signed in the presence of the Commissioner, and bears the official seal or stamp as required by Malaysian law.