Working Hours Agreement Letter Template for Indonesia

A Working Hours Agreement Letter is a crucial document in Indonesian employment relationships, typically issued either at the start of employment or when modifying existing working arrangements. This document is essential for compliance with Indonesian labor laws, particularly Law No. 13 of 2003, which stipulates specific requirements for working hours, rest periods, and overtime. The letter becomes necessary when employers need to establish clear working patterns, implement shift systems, or modify existing working arrangements. It should detail regular working hours, break periods, overtime provisions, and any specific scheduling arrangements while ensuring compliance with statutory limitations on working hours and minimum rest period requirements. This document serves as a supplementary agreement to the main employment contract and helps prevent misunderstandings regarding work schedules while providing a clear reference point for both parties.

1. Letterhead and Date: Company letterhead, reference number, and date of the letter

2. Addressee Details: Employee's full name and position/department

3. Subject Line: Clear indication that this is a Working Hours Agreement Letter

4. Opening Statement: Reference to employment contract and purpose of the letter

5. Regular Working Hours: Specification of daily and weekly working hours, start and end times

6. Rest Periods: Details of daily break times and weekly rest days

7. Work Schedule Pattern: Whether it's a fixed schedule, rotating shifts, or flexible hours

8. Overtime Provisions: Basic terms for overtime work and compensation

9. Closing Statement: Request for acknowledgment and agreement to the terms

10. Signature Blocks: Space for employer and employee signatures and dates