Society Meeting Minutes Template for Indonesia

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Key Requirements PROMPT example:

Society Meeting Minutes

"I need Society Meeting Minutes for our quarterly board meeting scheduled for March 15, 2025, which will include the annual financial report presentation and election of two new board members."

Document background
Society Meeting Minutes are essential documents required under Indonesian law for maintaining official records of organizational meetings and decision-making processes. These minutes serve as the authoritative record of discussions, resolutions, and votes taken during society meetings, whether regular or extraordinary. They are governed by Law No. 17 of 2013 on Societal Organizations and must follow specific formatting and content requirements to be legally valid. The document is crucial for demonstrating proper governance, transparency, and compliance with regulatory requirements, and may be required for submission to relevant authorities or during legal proceedings. It forms part of the society's permanent records and can be referenced for future decision-making or dispute resolution.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (regular/extraordinary)

2. Attendance: List of attendees, including officers, members present, and any guests or observers. Must include quorum confirmation

3. Previous Minutes: Confirmation of previous meeting minutes' approval

4. Agenda: Itemized list of topics to be discussed as circulated before the meeting

5. Discussions and Deliberations: Detailed record of discussions for each agenda item, including key points raised

6. Resolutions and Decisions: Formal recording of all decisions made, including voting results if applicable

7. Next Meeting: Date and location of the next scheduled meeting if determined

8. Closure: Time of meeting conclusion and signature block for chairman and secretary

Optional Sections

1. Elections Results: Used when the meeting includes election of office bearers or committee members

2. Constitutional Amendments: Required when changes to the society's constitution or bylaws are discussed and voted upon

3. Special Motions: For recording any special motions or extraordinary resolutions

4. Committee Reports: When committee updates or reports are presented

5. Financial Review: When financial statements or budgets are presented and discussed

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures

2. Voting Records: Detailed breakdown of votes for any formal decisions

3. Financial Statements: Any financial documents presented during the meeting

4. Supporting Documents: Any presentations, reports, or documents tabled during the meeting

5. Proxy Forms: Copies of proxy forms submitted for the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Non-Profit

Education

Religious Organizations

Professional Associations

Trade Associations

Social Services

Cultural Organizations

Sports Organizations

Environmental Organizations

Community Development

Healthcare Associations

Industry Associations

Relevant Teams

Legal

Administration

Governance

Compliance

Board Secretariat

Records Management

Corporate Affairs

Member Services

Executive Office

Relevant Roles

Society President

Board Chairman

Secretary General

Administrative Secretary

Committee Chair

Board Member

Compliance Officer

Legal Counsel

Administrative Assistant

Society Treasurer

Governance Manager

Documentation Specialist

Records Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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