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Action Meeting Minutes

Action Meeting Minutes Template for Indonesia

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Key Requirements PROMPT example:

Action Meeting Minutes

"I need Action Meeting Minutes for our quarterly board meeting scheduled for March 15, 2025, which will include voting on new strategic initiatives and budget allocation for our Southeast Asian expansion."

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Document background
Action Meeting Minutes are crucial corporate governance documents used in Indonesian business contexts to formally document business meetings and their outcomes. They serve as official records under Indonesian corporate law, particularly Law No. 40 of 2007 and related regulations. These minutes are essential when important business decisions are made, projects are reviewed, or strategic initiatives are discussed. The document typically includes meeting details, attendees, discussion points, decisions, and assigned actions. Action Meeting Minutes are particularly important in Indonesian business culture as they provide legal protection and clear documentation of corporate decision-making processes. They are commonly used in board meetings, management meetings, project reviews, and committee meetings, serving both as a legal record and an operational tool for tracking business progress and accountability.
Suggested Sections

1. Meeting Details: Basic information including date, time, location, type of meeting, and meeting reference number

2. Attendees: List of all present participants, their roles, and capacity of attendance (in-person/virtual)

3. Agenda Items: Numbered list of topics discussed as per the meeting agenda

4. Discussion Points: Detailed record of key points discussed under each agenda item

5. Decisions Made: Clear documentation of all formal decisions reached during the meeting

6. Action Items: List of tasks assigned, including responsible parties and deadlines

7. Next Meeting: Details of the next scheduled meeting if applicable

8. Closure: Time of meeting conclusion and signature section for minute taker and chairperson

Optional Sections

1. Previous Minutes Review: Section reviewing and confirming previous meeting minutes, used when there are follow-up items

2. Voting Results: Detailed breakdown of any formal votes taken, used when voting occurs during the meeting

3. Objections/Reservations: Documentation of any formal objections raised, used when there are dissenting opinions

4. Resource Allocation: Details of any budget or resource assignments made, used when financial decisions are taken

5. Risk Assessment: Documentation of identified risks and mitigation strategies, used in project or strategic meetings

Suggested Schedules

1. Attendance Register: Detailed sign-in sheet with signatures of all attendees

2. Supporting Documents: Any presentations, reports, or documents referenced during the meeting

3. Action Items Tracker: Detailed tracking sheet for assigned tasks and their status

4. Voting Records: Official record of any formal votes taken during the meeting

5. Power of Attorney: If any attendees are representing others, their authorization documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Education

Real Estate

Mining

Agriculture

Retail

Construction

Energy

Telecommunications

Professional Services

Transportation

Public Sector

Relevant Teams

Legal

Corporate Secretariat

Administrative Support

Executive Office

Compliance

Corporate Governance

Project Management Office

Operations

Human Resources

Strategy

Risk Management

Relevant Roles

CEO

Managing Director

Board Member

Company Secretary

Department Director

Project Manager

Legal Counsel

Compliance Officer

Executive Assistant

Committee Chair

Program Manager

Operations Manager

Head of Department

Administrative Officer

Corporate Governance Officer

Industries
Law No. 40 of 2007 on Limited Liability Companies (Company Law): The fundamental law governing corporate entities in Indonesia, including requirements for meeting documentation and corporate record-keeping
Law No. 8 of 1997 on Company Documents: Specifies requirements for maintaining corporate documents, including the proper format and retention of meeting minutes
Government Regulation No. 43 of 2011: Provides detailed requirements for the preparation, submission, and maintenance of corporate documents including meeting minutes
OJK Regulation No. 15/POJK.04/2020: Regulates the planning and implementation of general meeting of shareholders, including provisions for documentation and minutes
Law No. 11 of 2008 on Electronic Information and Transactions: Relevant if the meeting minutes are to be stored or distributed electronically, governing the legal validity of electronic documents
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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