Program Minutes Template for Indonesia

Program Minutes are essential documents in Indonesian corporate and organizational governance, serving as the official record of meetings, programs, and formal gatherings. These minutes must comply with Indonesian legal requirements, particularly Law No. 40 of 2007 on Limited Liability Companies and related regulations. The document is used to record key information including date, time, location, attendees, discussions, decisions, and action items from organizational proceedings. Program Minutes are crucial for maintaining corporate records, ensuring transparency, and providing legal documentation of organizational decision-making processes. They are particularly important in situations requiring formal documentation of proceedings, such as board meetings, shareholder meetings, committee meetings, and other significant corporate events. The document must be properly authenticated and maintained as part of the organization's official records, often requiring specific formatting and content requirements under Indonesian law.

1. Header Information: Date, time, location of the program/meeting, and reference number

2. Attendance Details: List of all attendees, their roles, and designation of chairman and secretary

3. Program/Meeting Agenda: Detailed listing of items to be discussed or addressed during the program

4. Opening Statements: Formal opening of the program and any introductory remarks

5. Main Proceedings: Chronological record of discussions, presentations, and activities

6. Decisions and Resolutions: Documentation of any formal decisions made or resolutions passed

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Closing Remarks: Summary of proceedings and formal closing statements

9. Authentication: Signatures of authorized persons (chairman, secretary, and/or other required signatories)