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Construction Meeting Minutes

Construction Meeting Minutes Template for Indonesia

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Key Requirements PROMPT example:

Construction Meeting Minutes

"I need Construction Meeting Minutes for a large-scale hospital development project in Jakarta, with particular emphasis on tracking safety compliance and progress monitoring, to be used for weekly site meetings starting January 2025."

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Document background
Construction Meeting Minutes are essential documentation required under Indonesian construction law, particularly aligned with Law No. 2 of 2017 and Government Regulation No. 22 of 2020. This document type is used to record and track all significant discussions, decisions, and actions during regular construction progress meetings. The minutes serve multiple purposes: they provide a legal record of project progress, document compliance with regulatory requirements, track assigned responsibilities, and maintain clear communication among all stakeholders. Construction Meeting Minutes typically include details about project advancement, safety considerations, quality control measures, resource allocation, and timeline management. They are crucial for project governance, dispute prevention, and maintaining a clear audit trail of project decisions.
Suggested Sections

1. Meeting Information: Basic details including project name, meeting date, time, location, and meeting number/reference

2. Attendance: List of all attendees, their roles, companies, and contact information. Also noting apologies and absences

3. Previous Minutes: Review and approval status of previous meeting minutes, including any corrections

4. Progress Update: Current status of construction work, percentage completion, and comparison against project schedule

5. Safety and Health Matters: Discussion of safety incidents, concerns, and preventive measures

6. Quality Control: Quality issues, inspections conducted, and test results

7. Schedule Review: Discussion of project timeline, delays, and mitigation measures

8. Resource Management: Status of materials, equipment, and labor resources

9. Action Items: List of tasks assigned, responsible parties, and deadlines

10. Next Meeting: Date, time, and location of the next scheduled meeting

Optional Sections

1. Environmental Matters: Include when there are environmental compliance issues or monitoring results to discuss

2. Design Changes: Include when there are proposed or approved design modifications to discuss

3. Cost Management: Include when there are budget-related discussions or variations to review

4. Stakeholder Communications: Include when there are community issues or external stakeholder matters to discuss

5. Permit and Compliance: Include when there are regulatory compliance matters or permit-related updates

6. Weather Conditions: Include when weather has significantly impacted or may impact construction progress

Suggested Schedules

1. Attendance Sheet: Signed attendance record with contact details of all participants

2. Progress Photos: Visual documentation of construction progress discussed in the meeting

3. Updated Project Schedule: Current project timeline showing progress and any revisions

4. Action Items Register: Detailed list of tasks with tracking information

5. Open Issues Log: Running list of unresolved matters requiring follow-up

6. Quality Inspection Reports: Relevant quality control reports discussed during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Project
Site
Contract
Contractor
Owner
Project Manager
Construction Manager
Consultant
Subcontractor
Works
Variation
Program
Completion Date
Practical Completion
Defects Liability Period
Construction Documents
Shop Drawings
As-Built Drawings
Quality Control
Health and Safety Plan
Environmental Management Plan
Progress Report
Critical Path
Milestone
Site Instruction
Request for Information
Non-Conformance Report
Meeting Minutes
Action Item
Responsible Party
Due Date
Working Day
Calendar Day
Approval
Hold Point
Inspection
Test Result
Material Submittal
Project Schedule
Risk Register
Relevant Industries

Construction

Real Estate Development

Infrastructure

Industrial Development

Commercial Property

Residential Development

Public Works

Mining

Energy

Healthcare Facilities

Educational Facilities

Hospitality

Relevant Teams

Project Management

Construction Operations

Quality Assurance

Health and Safety

Contract Administration

Document Control

Site Operations

Engineering

Architecture

Planning and Scheduling

Risk Management

Client Relations

Relevant Roles

Project Manager

Construction Manager

Site Engineer

Quality Control Manager

Safety Officer

Project Coordinator

Contract Administrator

Document Controller

Project Director

Construction Supervisor

Quantity Surveyor

Project Architect

MEP Engineer

Client Representative

Construction Planner

Risk Manager

Industries
Law No. 2 of 2017: The Construction Services Law (Undang-Undang Jasa Konstruksi) - Primary legislation governing construction services in Indonesia, including requirements for documentation and stakeholder responsibilities
Government Regulation No. 22 of 2020: Implementation regulation for Construction Services - Provides detailed requirements for construction project implementation, including documentation requirements
Minister of Public Works Regulation No. 12/PRT/M/2021: Regulation on Technical Standards for Public Buildings - Contains requirements that often need to be discussed and documented in construction meetings
Government Regulation No. 50 of 2021: Implementation of Construction Services Business Field - Includes provisions about construction supervision and monitoring that should be reflected in meeting minutes
Law No. 32 of 2009: Environmental Protection and Management Law - Relevant for documenting discussions about environmental compliance during construction
Indonesian Civil Code (KUHPerdata): Particularly Articles 1313-1351 regarding contracts and agreements - Relevant for documenting discussions about contractual obligations and changes
Minister of Public Works Regulation No. 21/PRT/M/2019: Guidelines for Construction Safety Management System - Important for documenting safety-related discussions and decisions in construction meetings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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