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Meeting Minutes For LLC

Meeting Minutes For LLC Template for Indonesia

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Key Requirements PROMPT example:

Meeting Minutes For LLC

"I need Meeting Minutes For LLC to document our Annual General Meeting scheduled for March 15, 2025, which will include approval of financial statements, dividend distribution, and appointment of new board members for our Jakarta-based manufacturing company."

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Document background
Meeting Minutes For LLC in Indonesia are essential corporate documents required under Indonesian Company Law (Law No. 40 of 2007) and related regulations. These minutes serve as the official record of corporate meetings, whether they are board meetings, annual general meetings, or extraordinary general meetings. They document crucial information including attendance, quorum verification, discussions, voting results, and resolutions passed. The minutes must be prepared in accordance with Indonesian legal requirements and company articles of association, serving as legal evidence of corporate decisions and protecting the interests of all stakeholders. They are particularly important for regulatory compliance, corporate governance, and may be required for submission to various authorities including the Ministry of Law and Human Rights.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting (Annual General Meeting, Extraordinary General Meeting, or Board Meeting)

2. Attendance: List of attendees, including board members, shareholders, or their proxies, with their respective positions and shareholding percentages if applicable

3. Quorum Confirmation: Statement confirming that the required quorum was met as per the company's articles of association

4. Meeting Agenda: Itemized list of topics to be discussed and decided upon during the meeting

5. Discussions and Deliberations: Detailed record of key points discussed for each agenda item

6. Voting Results: Results of any voting conducted during the meeting, including the number of votes for, against, and abstaining

7. Resolutions: Clear statement of all decisions and resolutions passed during the meeting

8. Closing: Time of meeting conclusion and signature section for chairman and secretary of the meeting

Optional Sections

1. Preliminary Matters: Used when there are matters arising from previous meetings that need to be addressed

2. Dissenting Opinions: Include when there are formal objections or alternative views expressed by board members or shareholders

3. Future Actions: Used when specific follow-up actions are assigned with deadlines and responsible parties

4. Special Notifications: Include when there are specific notices or declarations required by law or company policy

5. Reserved Matters: Used when discussing items requiring special majority or specific shareholder approval

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures and shareholding details

2. Proxy Forms: Copies of valid proxy forms submitted by shareholders who appointed representatives

3. Supporting Documents: Any presentations, reports, or documents discussed during the meeting

4. Voting Records: Detailed breakdown of voting results if electronic or paper voting was conducted

5. Power of Attorney: If applicable, documents authorizing representatives to attend and vote

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Real Estate

Mining

Agriculture

Transportation

Construction

Energy

Telecommunications

Professional Services

Education

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Board Support

Compliance

Corporate Affairs

Administrative Support

Corporate Governance

Shareholder Relations

Executive Office

Records Management

Relevant Roles

Chief Executive Officer

Company Secretary

Corporate Secretary

Legal Counsel

Board Director

Commissioner

Compliance Officer

Managing Director

Corporate Governance Officer

Legal Manager

Administrative Officer

Executive Assistant

Board Relations Manager

Shareholder Relations Manager

Corporate Affairs Director

Industries
Law No. 40 of 2007 on Limited Liability Companies: The primary law governing LLCs in Indonesia, including requirements for corporate meetings, documentation, and decision-making processes
Government Regulation No. 43 of 2011: Regulation regarding procedures for filing corporate documents and requirements for maintaining corporate records, including meeting minutes
Minister of Law and Human Rights Regulation No. 4 of 2014: Specific provisions regarding the procedures for submitting applications and notifications of company data changes to the Ministry of Law and Human Rights
Indonesian Civil Code (Kitab Undang-undang Hukum Perdata): Provides basic principles of contracts and legal documentation that may affect the format and content of meeting minutes
OJK Regulation No. 15/POJK.04/2020: For companies planning to go public or already public, this regulation provides additional requirements for general meetings and documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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