The Recruitment Privacy Notice serves as a mandatory document for organizations conducting hiring activities in Indonesia, ensuring compliance with the Personal Data Protection Law (UU PDP) and related regulations. This document must be provided to job applicants before or during the collection of their personal data, explaining how their information will be handled throughout the recruitment process. It covers essential aspects such as data collection methods, processing purposes, retention periods, and data subject rights. The notice becomes particularly important in the context of Indonesia's strict data protection requirements, including mandatory consent mechanisms and specific provisions for cross-border data transfers. Organizations should implement this notice as part of their recruitment documentation to demonstrate compliance with privacy regulations and maintain transparency with job applicants.
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1. Introduction: Overview of the notice's purpose and scope, explaining that it applies to job applicants and recruitment-related data processing
2. Types of Personal Data We Collect: Comprehensive list of personal data categories collected during recruitment, including basic information, professional qualifications, and any sensitive data
3. How We Collect Your Personal Data: Description of data collection methods, including direct submission, third-party sources, and recruitment platforms
4. Purposes of Processing: Detailed explanation of how and why personal data is used in the recruitment process
5. Legal Basis for Processing: Explanation of the legal grounds for processing personal data under Indonesian law, including consent and legitimate interests
6. Data Retention: Information about how long different types of recruitment data are kept and when they are deleted
7. Data Security: Description of measures taken to protect personal data during the recruitment process
8. Your Rights as a Data Subject: Explanation of rights under Indonesian data protection law, including access, correction, and deletion rights
9. International Data Transfers: Information about any cross-border data transfers and safeguards in place
10. Contact Information: Details of who to contact for privacy-related queries or to exercise data subject rights
1. Automated Decision Making: Required if the recruitment process involves any automated decision-making or profiling systems
2. Third-Party Processing: Needed if external recruitment agencies or assessment providers are involved in the process
3. Special Categories of Personal Data: Required if collecting sensitive data such as health information or criminal records
4. Social Media and Public Information: Include if the organization conducts social media screening or uses publicly available information
5. Employee Referral Program: Required if the organization has an employee referral program and processes referral-related data
6. Video Interview Privacy: Needed if the recruitment process includes video interviews or recordings
1. Data Categories List: Detailed breakdown of all personal data categories collected and processed during recruitment
2. Third-Party Processors: List of recruitment service providers and their data processing activities
3. Data Retention Schedule: Specific retention periods for different types of recruitment data
4. Security Measures: Technical and organizational measures implemented to protect recruitment data
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