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Employment Termination Certificate

Employment Termination Certificate Template for Indonesia

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Key Requirements PROMPT example:

Employment Termination Certificate

"I need an Employment Termination Certificate for a senior software engineer in our Jakarta tech startup who is leaving voluntarily for other opportunities on March 15, 2025, and we want to maintain a positive relationship for potential future collaborations."

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Document background
The Employment Termination Certificate is a mandatory document required under Indonesian labor law when concluding an employment relationship. It serves multiple purposes: providing official documentation of employment termination, confirming settlement of all employment-related obligations, and serving as a reference for future employment. The certificate must comply with Indonesian Manpower Law, the Job Creation Law (Omnibus Law), and Government Regulation No. 35 of 2021, containing specific information about the employment period, termination reason, and settlement details. This document is crucial for both employers in maintaining proper termination records and for employees who need official documentation of their previous employment. It's particularly important in Indonesia's legal context, where formal documentation of employment termination is required for various administrative and legal purposes.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and formal certificate title

2. Employee Details: Full name, employee ID, position/title, and department of the employee

3. Employment Period: Start date and end date of employment

4. Termination Details: Effective date of termination and basis/reason for termination in accordance with Indonesian labor law

5. Performance Statement: Brief statement about the employee's conduct and performance during their tenure

6. Settlement Confirmation: Confirmation that all final payments, including severance if applicable, have been settled

7. Authorization: Signature block with name and title of authorized company representative

Optional Sections

1. Appreciation Statement: Optional statement expressing gratitude for the employee's service - typically included for amicable separations

2. Future Reference: Statement indicating willingness to provide references - included for employees leaving in good standing

3. Non-compete Reminder: Reference to any existing non-compete obligations - included if the employee signed such agreements

4. Return of Company Property: Confirmation of returned company assets - included if significant company property was issued

5. Ongoing Obligations: Reminder of confidentiality obligations - included for sensitive positions

Suggested Schedules

1. Final Settlement Details: Detailed breakdown of final payment including salary, severance, and other benefits

2. Handover Report: List of completed projects, pending tasks, and handed over responsibilities

3. Company Property Record: List of company properties returned by the employee

4. Benefits Summary: Summary of benefits status including insurance coverage end dates and BPJS information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Transportation

Professional Services

Energy

Telecommunications

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Administration

Personnel

Employee Relations

Corporate Secretariat

Industrial Relations

Relevant Roles

HR Director

HR Manager

Legal Counsel

Compliance Officer

Department Manager

General Manager

Chief Human Resources Officer

Operations Director

Company Secretary

Administrative Manager

Personnel Manager

Employee Relations Manager

HR Business Partner

Chief Legal Officer

Industries
Law No. 11 of 2020 (Job Creation Law/Omnibus Law): The primary legislation that reformed Indonesia's employment laws, including termination procedures and requirements
Government Regulation No. 35 of 2021 (PP 35/2021): Implementing regulation of the Job Creation Law that provides detailed provisions on employment termination, including procedures and calculations for severance pay
Law No. 13 of 2003 (Manpower Law): The foundational employment law (as amended by the Job Creation Law) that establishes basic principles of employment relationships and termination
Minister of Manpower Regulation No. 19 of 2012: Regulates the procedures for reporting employment termination to the Manpower Office
BPJS Employment Law (Law No. 24 of 2011): Governs social security implications and requirements during employment termination
Minister of Manpower Regulation No. 78 of 2015: Provides guidelines for wages and calculations related to termination payments
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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