The Work Extension Letter is a crucial document used when an organization wishes to extend an employee's existing employment period in Hong Kong. It is commonly used for fixed-term contracts, project-based employment, or when transitioning temporary positions to permanent roles. The document must comply with Hong Kong's Employment Ordinance and related employment legislation, ensuring all terms align with local legal requirements. The letter typically references the original employment contract, specifies the extension period, and clarifies any modifications to existing terms. It provides legal protection for both employer and employee by formally documenting the agreed extension and any associated changes to employment terms. This document is particularly relevant in situations where a full new employment contract is not necessary, but formal documentation of the extension is required.
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1. Date and Address Block: Current date and recipient's full name and address
2. Reference Line: Reference to original employment contract including its date
3. Salutation: Formal greeting to the employee
4. Extension Period: Clear statement of the new employment period extension dates
5. Continuation of Terms: Confirmation that all other terms and conditions from the original contract remain unchanged
6. Acknowledgment Request: Request for the employee to acknowledge and accept the extension by signing
7. Signature Blocks: Spaces for both employer and employee signatures with dates
1. Salary Adjustment: Include when there are changes to compensation during the extension period
2. Role Modifications: Include when there are minor changes to job responsibilities or title
3. Performance Conditions: Include when the extension is subject to specific performance criteria
4. Special Arrangements: Include when there are temporary or specific arrangements for the extension period
5. Probation Period: Include if a probation period applies to the extension
1. Updated Compensation Schedule: Details of any revised salary, benefits, or allowances
2. Modified Duties Appendix: List of any adjusted responsibilities or reporting structures
3. Performance Metrics: Specific performance targets or KPIs if the extension is performance-based
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