The Venue Management Contract is essential for property owners or operators seeking to engage professional management services for their venues in Hong Kong. This document is typically used when a venue owner wants to outsource the day-to-day operations, maintenance, and management of facilities such as event spaces, theaters, sports facilities, or exhibition centers to a specialized management company. The contract addresses key aspects including service standards, financial terms, operational responsibilities, and regulatory compliance under Hong Kong law. It incorporates specific requirements from relevant Hong Kong ordinances and regulations, particularly those relating to public entertainment, building management, and safety standards. The agreement is crucial for establishing clear accountability, performance metrics, and risk allocation between the venue owner and the management company, while ensuring proper governance of the venue's operations.
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1. Parties: Identification of the venue owner and the management company
2. Background: Context of the agreement including description of the venue and management arrangement
3. Definitions: Defined terms used throughout the agreement
4. Appointment and Term: Scope of manager's appointment and duration of the contract
5. Manager's Duties and Responsibilities: Core obligations including maintenance, booking management, and operational duties
6. Standard of Performance: Required service levels and performance metrics
7. Financial Terms: Management fees, payment terms, and revenue sharing arrangements
8. Operating Budget and Accounts: Budget preparation, approval process, and financial reporting requirements
9. Staff and Employment: Requirements for hiring and managing venue staff
10. Insurance and Liability: Required insurance coverage and allocation of risks
11. Compliance and Permits: Obligations to maintain necessary licenses and regulatory compliance
12. Maintenance and Repairs: Responsibilities for venue upkeep and maintenance protocols
13. Health and Safety: Safety protocols and emergency procedures
14. Termination: Grounds for termination and consequences
15. Governing Law and Dispute Resolution: Hong Kong law governance and dispute resolution procedures
1. Food and Beverage Operations: Required when the venue includes F&B facilities, covering licensing, health standards, and operational requirements
2. Technical Systems Management: For venues with specialized technical equipment like theaters or concert halls
3. Marketing and Promotion: When the manager is responsible for venue marketing and event promotion
4. Naming Rights and Sponsorship: For venues seeking corporate sponsorship or naming rights arrangements
5. Environmental Management: For venues with specific sustainability requirements or green building certifications
6. Event Security: For larger venues requiring dedicated security protocols
7. Parking Management: When the venue includes parking facilities
8. VIP Facilities: For venues with premium or VIP areas requiring special management
1. Venue Description and Plans: Detailed description and floor plans of the venue
2. Equipment Inventory: List of all equipment and assets under management
3. Service Level Agreements: Detailed performance metrics and standards
4. Fee Structure: Detailed breakdown of management fees and charges
5. Operating Procedures Manual: Standard operating procedures for venue management
6. Maintenance Schedule: Planned maintenance and inspection schedules
7. Staff Organization Chart: Required staffing structure and roles
8. Insurance Requirements: Detailed insurance specifications and coverage limits
9. Emergency Procedures: Detailed emergency and evacuation procedures
10. Approved Suppliers List: Pre-approved contractors and suppliers for venue services
Relevant legal definitions
Venue
Premises
Common Areas
Owner
Manager
Management Services
Service Standards
Operating Hours
Force Majeure
Commencement Date
Term
Management Fee
Operating Expenses
Revenue
Gross Revenue
Net Revenue
Operating Budget
Business Day
Emergency
Event
Booking
Equipment
Facilities
Maintenance
Regular Maintenance
Major Repairs
Staff
Key Personnel
Applicable Laws
Permits
Required Insurance
Health and Safety Requirements
Operating Procedures
Performance Metrics
Service Level Agreement
Confidential Information
Intellectual Property Rights
Security Deposit
Operating Account
Reserve Fund
Utilities
Working Hours
Reporting Period
Technical Systems
Emergency Procedures
Approved Contractors
Building Rules
Standard Operating Procedures
Venue Specifications
Required Licenses
Premises
Common Areas
Owner
Manager
Management Services
Service Standards
Operating Hours
Force Majeure
Commencement Date
Term
Management Fee
Operating Expenses
Revenue
Gross Revenue
Net Revenue
Operating Budget
Business Day
Emergency
Event
Booking
Equipment
Facilities
Maintenance
Regular Maintenance
Major Repairs
Staff
Key Personnel
Applicable Laws
Permits
Required Insurance
Health and Safety Requirements
Operating Procedures
Performance Metrics
Service Level Agreement
Confidential Information
Intellectual Property Rights
Security Deposit
Operating Account
Reserve Fund
Utilities
Working Hours
Reporting Period
Technical Systems
Emergency Procedures
Approved Contractors
Building Rules
Standard Operating Procedures
Venue Specifications
Required Licenses
Clauses
Appointment
Term
Services
Performance Standards
Fees and Payment
Operating Budget
Revenue Management
Staff and Employment
Maintenance and Repair
Health and Safety
Insurance
Liability and Indemnity
Compliance
Licenses and Permits
Reporting
Record Keeping
Confidentiality
Intellectual Property
Force Majeure
Assignment and Subcontracting
Termination
Emergency Procedures
Security
Access Rights
Equipment and Facilities
Operating Hours
Booking Management
Customer Service
Marketing
Environmental Compliance
Dispute Resolution
Governing Law
Notices
Amendments
Entire Agreement
Severability
Waiver
Third Party Rights
Term
Services
Performance Standards
Fees and Payment
Operating Budget
Revenue Management
Staff and Employment
Maintenance and Repair
Health and Safety
Insurance
Liability and Indemnity
Compliance
Licenses and Permits
Reporting
Record Keeping
Confidentiality
Intellectual Property
Force Majeure
Assignment and Subcontracting
Termination
Emergency Procedures
Security
Access Rights
Equipment and Facilities
Operating Hours
Booking Management
Customer Service
Marketing
Environmental Compliance
Dispute Resolution
Governing Law
Notices
Amendments
Entire Agreement
Severability
Waiver
Third Party Rights
Relevant Industries
Entertainment
Sports and Recreation
Cultural and Arts
Hospitality
Real Estate
Events Management
Retail
Education
Corporate Services
Convention and Exhibition
Relevant Teams
Legal
Operations
Facilities Management
Finance
Risk Management
Human Resources
Security
Technical Services
Customer Service
Maintenance
Compliance
Events Management
Relevant Roles
Facility Manager
Operations Director
Venue Manager
Property Manager
General Manager
Legal Counsel
Chief Operating Officer
Events Manager
Maintenance Manager
Security Manager
Finance Director
Compliance Officer
Technical Director
Health and Safety Officer
Customer Service Manager
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