The Supplier Balance Confirmation Letter For Audit Purpose is a critical document used during external audits in Hong Kong. It is typically issued during annual audit procedures or special audit engagements when independent verification of supplier balances is required. The document serves as a formal request to suppliers to confirm or correct the stated account balances and transaction details as recorded in the company's books. This confirmation process is mandated by Hong Kong Standards on Auditing (HKSAs) and forms a crucial part of the audit evidence. The letter must be carefully drafted to ensure clarity of the amounts being confirmed, the period covered, and must include sufficient details for the supplier to accurately verify the information. It's particularly important in Hong Kong's business environment where international trade and complex supply chains are common, requiring clear and accurate financial record verification.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Including date, reference number, and addressing details of both the supplier and the auditor
2. Purpose Statement: Clear statement that this is for audit purposes and identifies the audit period
3. Company Information: Details of the company being audited, including registration number and address
4. Balance Details: Specific amounts to be confirmed, including accounts payable/receivable as of the specified date
5. Response Instructions: Clear directions on how to confirm or dispute the balance, including response deadline
6. Authorization Statement: Statement from the audited company authorizing the supplier to provide this information to the auditors
7. Signature Blocks: Space for authorized signatures from both the supplier and the company representative
1. Transaction List Reference: Reference to attached transaction details when there are multiple transactions to be confirmed
2. Dispute Process: Include when there's a need to outline the process for handling disagreements about the stated balance
3. Confidentiality Statement: Added when sensitive financial information is included beyond basic balance confirmation
4. Language Declaration: Used in cases where the letter is bilingual or where specific language requirements need to be addressed
5. Electronic Submission Details: Include when electronic confirmation methods are acceptable
1. Schedule A - Transaction Detail: Detailed list of all transactions making up the balance to be confirmed
2. Schedule B - Outstanding Items: List of any disputed or unreconciled items
3. Appendix 1 - Response Form: Standardized form for the supplier to confirm or dispute the balance
4. Appendix 2 - Authorization Letter: Copy of authorization letter from the company to the auditor when required
Relevant legal definitions
Auditor
Company
Supplier
Balance Date
Confirmation Period
Outstanding Balance
Accounts Payable
Accounts Receivable
Transaction Records
Purchase Orders
Delivery Notes
Invoice
Credit Note
Debit Note
Statement of Account
Authorized Representative
Confirmation Response
Dispute Notice
Working Day
Hong Kong Standards on Auditing
Reconciliation Items
Payment Terms
Due Date
Business Day
Electronic Submission
Company
Supplier
Balance Date
Confirmation Period
Outstanding Balance
Accounts Payable
Accounts Receivable
Transaction Records
Purchase Orders
Delivery Notes
Invoice
Credit Note
Debit Note
Statement of Account
Authorized Representative
Confirmation Response
Dispute Notice
Working Day
Hong Kong Standards on Auditing
Reconciliation Items
Payment Terms
Due Date
Business Day
Electronic Submission
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale
Technology
Construction
Professional Services
Financial Services
Healthcare
Education
Logistics
Real Estate
Hospitality
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Procurement
Internal Audit
Treasury
External Audit
Legal
Compliance
Accounts Payable
Accounts Receivable
Relevant Roles
Chief Financial Officer
Financial Controller
Audit Manager
Accounts Payable Manager
Accounts Receivable Manager
Finance Manager
External Auditor
Internal Auditor
Procurement Manager
Accounting Manager
Company Secretary
Financial Accountant
Treasury Manager
Find the exact document you need
Two Reference Letter
Two formal reference letters compliant with Hong Kong law, providing employment verification and performance assessment from previous employers.
find out more
Non Solicitation Agreement Independent Contractor
A Hong Kong-governed agreement preventing independent contractors from soliciting company clients, employees, or business opportunities, while maintaining their contractor status.
find out more
Employee Termination Letter For Theft
A Hong Kong-compliant termination letter for immediate dismissal of an employee due to theft, including incident details and final settlement terms.
find out more
Confidentiality Agreement Letter
A Hong Kong-governed letter agreement establishing legally binding confidentiality obligations between parties, defining the handling and protection of confidential information.
find out more
Confessed Judgment Promissory Note
A Hong Kong law-governed debt instrument combining a promissory note with a pre-authorized confession of judgment clause for expedited enforcement upon default.
find out more
Medical Complaint Letter
A formal document used in Hong Kong's healthcare system to register and address medical grievances or concerns about healthcare services.
find out more
Non Disclosure Agreement Between Two Companies
A Hong Kong law-governed Non-Disclosure Agreement for protecting confidential information exchanged between two companies.
find out more
Simple Commercial Rental Agreement
A Hong Kong-governed agreement establishing basic terms and conditions for commercial property rental between landlord and tenant.
find out more
Offering Memorandum (Real Estate)
A Hong Kong law-governed document detailing a real estate investment opportunity, including property specifications, investment terms, and regulatory disclosures.
find out more
Simple Mutual NDA
A straightforward mutual confidentiality agreement governed by Hong Kong law, protecting both parties' confidential information during business discussions.
find out more
Non Disclosure Agreement For (Manufacturing)
Hong Kong-governed Non-Disclosure Agreement specifically designed for protecting confidential information in manufacturing operations and processes.
find out more
Confidentiality Agreement Between Employer And Employee
A Hong Kong law-governed agreement establishing confidentiality obligations between employer and employee, protecting business secrets and proprietary information.
find out more
Vendor Buying Agreement
A Hong Kong law-governed agreement establishing terms and conditions for purchasing goods or services from vendors/suppliers.
find out more
Employer Evaluation Form
A Hong Kong-compliant employee performance evaluation form for systematic assessment of work performance and competencies.
find out more
Social Media Collaboration Agreement
Hong Kong-governed agreement establishing terms for social media collaboration between brands and content creators, including content rights, compensation, and compliance requirements.
find out more
Corporate Meeting Minutes
Official record of corporate meeting proceedings and decisions in Hong Kong, compliant with Companies Ordinance requirements.
find out more
Generic Liability Waiver
A Hong Kong law-governed waiver document that protects service providers from liability claims while ensuring fairness and compliance with local legislation.
find out more
Non Disclosure Deed
A Hong Kong law-governed deed of confidentiality providing enhanced protection and enforceability for confidential information exchange.
find out more
Supplier Balance Confirmation Letter For Audit Purpose
A Hong Kong-compliant audit confirmation letter requesting suppliers to verify account balances and transactions for external audit purposes.
find out more
Confidential Meeting Agreement
A Hong Kong law-governed agreement protecting confidential information shared during specific meetings, incorporating local privacy and confidentiality regulations.
find out more
International Commercial Invoice
A Hong Kong law-governed commercial document for international trade transactions, detailing sale terms, pricing, and shipping information for cross-border commerce.
find out more
Confidentiality Agreement Between Two Companies
A Hong Kong law-governed confidentiality agreement protecting sensitive information exchanged between two companies, with comprehensive protection measures and enforcement mechanisms.
find out more
Confidentiality Agreement For Clients
A Hong Kong law-governed confidentiality agreement protecting sensitive information shared between service providers and their clients, incorporating local legal requirements and business practices.
find out more
Confidentiality Agreement For HR Employees
A Hong Kong-law governed confidentiality agreement specifically designed for HR employees, ensuring protection of sensitive employee and business information.
find out more
Non Disclosure Agreement For Restaurant Employees
Hong Kong-compliant non-disclosure agreement for restaurant employees, protecting confidential information and trade secrets in the food service industry.
find out more
NDA Between Two Companies
A Hong Kong law-governed Non-Disclosure Agreement for protecting confidential information exchanged between two companies.
find out more
Non Liability Waiver
A Hong Kong law-governed document that establishes liability waivers and risk acknowledgments between parties, subject to Hong Kong's Control of Exemption Clauses Ordinance.
find out more
Product Development Contract
A Hong Kong law-governed agreement establishing terms for product development services, including project scope, deliverables, and IP rights.
find out more
NDA Outsourcing
Hong Kong-governed confidentiality agreement for outsourcing relationships, protecting sensitive information shared between service providers and recipients.
find out more
Confidentiality Agreement Financial Information
Hong Kong law-governed confidentiality agreement for protecting sensitive financial information, incorporating local regulatory requirements and enforcement mechanisms.
find out more
Confidentiality Letter
A Hong Kong law-governed confidentiality letter establishing legally binding obligations for protecting shared confidential information between parties.
find out more
Cancellation Request Letter
A formal letter under Hong Kong law requesting the termination of a contract or service agreement, serving as official notice of cancellation.
find out more
Unilateral Deed Of Absolute Sale
A Hong Kong law-governed unilateral deed that transfers absolute ownership of property from seller to buyer, meeting all local property transfer requirements.
find out more
Technology License Agreement
A Hong Kong law-governed agreement establishing terms for technology licensing between a licensor and licensee, including usage rights, payments, and IP protection.
find out more
Receptionist Evaluation Form
A Hong Kong-compliant performance evaluation form for receptionists, covering core competencies assessment and professional development planning.
find out more
Non Disclosure Agreement For Suppliers
Hong Kong-law governed Non-Disclosure Agreement for protecting confidential information shared with suppliers, incorporating local legal requirements and business practices.
find out more
Non Disclosure Agreement And Confidentiality Agreement
A Hong Kong law-governed agreement establishing mutual confidentiality obligations for protecting sensitive business and proprietary information between parties.
find out more
Intellectual Property License Agreement
A Hong Kong law-governed agreement that sets out terms for licensing intellectual property rights between parties, including usage rights, obligations, and commercial terms.
find out more
Employee Exit NDA
A Hong Kong-compliant confidentiality agreement for departing employees that protects company information and intellectual property post-employment.
find out more
Employee Confidentiality And Non Disclosure Agreement
Hong Kong-governed agreement establishing employee confidentiality obligations and protecting company's confidential information during and post-employment.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)