One And The Same Form Template for Hong Kong

When you need to prove that different variations of your name refer to the same person in Hong Kong, a One and the Same Form provides the legal solution. This statutory declaration is particularly essential in Hong Kong's bilingual environment where individuals often use both Chinese and English names, leading to potential confusion across official documents and financial institutions.

When do you need this document?

You'll require a One and the Same Form in several common situations. Banks frequently request this declaration when opening accounts or processing transactions if your identification documents show name variations. Government departments may require it when applying for passports, visas, or other official documents where name consistency is crucial. Employers often need this form during the hiring process to verify your identity across different credentials and certificates. Property transactions also commonly require this declaration, especially when dealing with both local and international documentation. Additionally, if you've changed your name due to marriage or have different transliterations of your Chinese name in English, this form becomes essential for maintaining consistent records.

Key legal considerations

The One and the Same Form carries significant legal weight as a statutory declaration under Hong Kong law. Making false statements in this document constitutes a criminal offense under the Crimes Ordinance (Cap. 200), potentially resulting in prosecution for fraud or perjury. You must ensure all name variations listed are accurate and genuinely refer to you. The declaration must include your full legal name as it appears on your Hong Kong Identity Card, along with any alternative names, nicknames, or transliterations you've used. Remember that this document creates a permanent legal record, so accuracy is paramount. Any subsequent discovery of false information could invalidate the declaration and result in serious legal consequences.

Legal requirements in Hong Kong

Under the Oaths and Declarations Ordinance (Cap. 11), your One and the Same Form must be properly executed before an authorized official to be legally valid. This means you must appear in person before a Commissioner for Oaths or Notary Public, who will witness your signature and administer the declaration. You'll need to bring valid identification, typically your Hong Kong Identity Card, along with any supporting documents that show the different name variations you're declaring. The Commissioner for Oaths will verify your identity and ensure you understand the legal implications of the declaration before witnessing your signature. The completed form must include the official seal and signature of the witnessing officer. Some institutions may require the original declaration, while others accept certified copies, so confirm specific requirements with the requesting organization beforehand.