Legal Templates
Letter Of Recommendation Request Form

Letter Of Recommendation Request Form for Hong Kong

Letter Of Recommendation Request Form Template for Hong Kong

A Letter of Recommendation Request Form is a formal document used in Hong Kong to formally request a professional or academic recommendation from a referee. The document complies with Hong Kong's Personal Data (Privacy) Ordinance and related regulations, providing a structured format for requesting recommendations while ensuring proper handling of personal information. It includes essential components such as the requestor's details, referee information, purpose of recommendation, and necessary authorizations, along with specific requirements for the recommendation letter's format and submission.

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What is a Letter Of Recommendation Request Form?

The Letter of Recommendation Request Form serves as a standardized method for formally requesting recommendations in Hong Kong's professional and academic environments. This document is essential when seeking references for job applications, academic admissions, professional certifications, or career advancement opportunities. The form ensures compliance with Hong Kong's data protection laws and professional standards while providing clear guidelines for both requestors and referees. It includes crucial information such as the relationship context, specific achievements to be highlighted, and submission requirements. The document is designed to facilitate the recommendation process while protecting the interests of all parties involved and maintaining professional standards in line with Hong Kong's business and academic practices.

What sections should be included in a Letter Of Recommendation Request Form?

1. Requestor Information: Complete contact details and current position/status of the person requesting the recommendation

2. Referee Information: Contact details and position of the potential referee being approached

3. Purpose of Recommendation: Clear statement of what the recommendation is needed for (job application, academic admission, etc.)

4. Relationship Context: Description of how the requestor knows the referee and for how long

5. Submission Details: Deadline, format, and method of submission for the recommendation

6. Consent and Privacy Notice: Statement regarding data privacy and consent for information sharing

7. Authorization: Formal authorization for the referee to provide the recommendation and share relevant information

What sections are optional to include in a Letter Of Recommendation Request Form?

1. Academic Background: To be included when requesting recommendation for academic purposes, detailing relevant coursework and achievements

2. Professional Experience: To be included when requesting recommendation for employment purposes, highlighting relevant work experience

3. Specific Achievement Details: Optional section for highlighting particular projects or achievements the referee might want to reference

4. Additional Requirements: Special instructions or requirements from the receiving institution/organization

5. Waiver of Rights: Optional waiver of right to view the recommendation letter, often required for academic applications

What schedules should be included in a Letter Of Recommendation Request Form?

1. Guidelines for Referee: Detailed instructions about the recommendation format, length, and specific areas to address

2. Institution/Organization Requirements: Specific forms or guidelines provided by the receiving institution/organization

3. CV/Resume: Requestor's current CV or resume for referee's reference

4. Supporting Documents: Relevant certificates, transcripts, or other documents that might assist the referee

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Reference Letter

Sector

Employment

Cost

Free to use
Relevant Industries

Education

Financial Services

Legal Services

Healthcare

Technology

Manufacturing

Consulting

Non-profit

Government

Research and Development

Retail

Hospitality

Professional Services

Media and Entertainment

Relevant Teams

Human Resources

Legal

Administration

Academic Affairs

Student Services

Professional Development

Career Services

Corporate Communications

Executive Office

Learning and Development

Relevant Roles

Student

Graduate

Job Applicant

Employee

Manager

Director

Executive

Professional

Academic

Researcher

Intern

Consultant

Administrator

Faculty Member

Senior Executive

Department Head

Industries
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, handling, and use of personal data in Hong Kong. This is crucial as the recommendation request form will involve collecting and processing personal information of both the requestor and the potential referee.
Employment Ordinance (Cap. 57): Relevant when the recommendation letter is for employment purposes, as it sets out the basic rights and obligations in employment relationships, including matters related to references.
Contracts Ordinance (Cap. 23): Provides the legal framework for contract formation and enforcement in Hong Kong, which is relevant as the recommendation request form creates a formal agreement between parties.
Defamation Ordinance (Cap. 21): Important to consider as it protects against false statements that could harm reputation, relevant for both the person writing the recommendation and the person requesting it.
Supply of Services (Implied Terms) Ordinance (Cap. 457): Relevant when the recommendation letter is provided as a service, ensuring the implied terms of reasonable care and skill in providing the recommendation.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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