A Letter of Intent to Not Renew Lease is a crucial document used in Hong Kong's property leasing landscape when a tenant has decided not to continue their lease beyond its current term. This formal communication is essential for compliance with Hong Kong's property laws and lease agreement requirements, particularly the Landlord and Tenant (Consolidation) Ordinance. The document should be prepared and sent well in advance of the lease expiration date, typically according to the notice period specified in the original lease agreement. It serves multiple purposes: formally documenting the tenant's intention, protecting both parties' interests, facilitating smooth transition planning, and helping avoid potential disputes about lease continuation. The letter includes critical information such as property details, current lease terms, explicit non-renewal statement, and planned vacation date.
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1. Letter Header: Includes date, recipient's name and address, and appropriate subject line
2. Lease Reference Details: Clear identification of the current lease agreement, including property address, current lease dates, and any reference numbers
3. Statement of Intent: Clear and unambiguous statement of intention not to renew the lease
4. Current Lease End Date: Confirmation of the current lease expiration date
5. Vacation Timeline: Specific date by which the premises will be vacated
6. Property Inspection: Reference to final inspection arrangements and condition requirements
7. Contact Information: Current contact details for future correspondence
8. Formal Closing: Professional closing, including signature block and tenant details
1. Security Deposit: Include when there's a need to address the return of security deposit
2. Outstanding Payments: Include if there are any rent, utilities, or other payments to be addressed
3. Forwarding Address: Include if tenant's future address needs to be provided
4. Keys Return: Include specific arrangements for returning keys if required
5. Maintenance Issues: Include if there are outstanding maintenance or repair issues to be addressed
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Property Inventory: List of landlord's fixtures and fittings if referenced in the letter
3. Photographic Evidence: Current dated photographs of property condition if relevant
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