A Due Diligence Engagement Letter CPA is essential when a company requires professional due diligence services from a certified public accountant in Hong Kong. This document is typically used in contexts such as mergers and acquisitions, investment transactions, or major business decisions requiring thorough financial and operational investigation. The letter establishes the professional relationship between the CPA firm and the client, detailing the scope of work, methodology, deliverables, and terms of engagement. It must comply with Hong Kong's regulatory framework, including the Professional Accountants Ordinance, relevant HKICPA standards, and local business laws. The document serves as both a legal contract and a project charter, outlining responsibilities, timelines, fees, and limitations of the engagement while protecting both parties' interests.
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1. Letterhead and Date: CPA firm's official letterhead with full contact details and date of the letter
2. Addressee Details: Client's name, position, company name, and full address
3. Engagement Reference: Subject line clearly identifying the nature of the due diligence engagement
4. Introduction: Opening paragraph confirming the engagement discussion and primary purpose
5. Scope of Services: Detailed description of the due diligence services to be performed, including specific areas of investigation
6. Objective and Purpose: Clear statement of the engagement's objectives and intended use of the due diligence findings
7. Professional Standards: Reference to applicable professional standards and level of assurance
8. Engagement Team: Key team members and their roles in the engagement
9. Client Responsibilities: Outline of client's obligations including information provision and access to personnel
10. Timeline and Deliverables: Expected duration, key milestones, and format of deliverables
11. Fees and Payment Terms: Professional fees, payment schedule, and any additional costs
12. Confidentiality: Confidentiality obligations and handling of sensitive information
13. Limitations and Restrictions: Scope limitations, disclaimers, and restrictions on use of deliverables
14. Signature Block: Acceptance provisions and signature lines for both parties
1. Specific Industry Considerations: Additional terms specific to the industry sector being examined
2. Third Party Access: Terms regarding sharing of findings with specified third parties (e.g., banks, investors)
3. Cross-border Considerations: Special provisions for international aspects of the due diligence
4. Specialist Input: Terms regarding involvement of external specialists or experts
5. Conflict Resolution: Specific dispute resolution procedures beyond standard terms
6. Extension Provisions: Terms for extending or expanding the scope of work
7. Data Protection Specifics: Detailed data handling procedures when dealing with sensitive personal data
1. Schedule A - Detailed Scope of Work: Comprehensive breakdown of areas to be covered in the due diligence
2. Schedule B - Fee Schedule: Detailed breakdown of fees, hourly rates, and expense categories
3. Schedule C - Timeline and Milestones: Detailed project timeline with specific deadlines and deliverables
4. Schedule D - Required Information List: Detailed list of documents and information required from the client
5. Schedule E - Team Structure: Detailed organization chart and CVs of key team members
6. Appendix 1 - Standard Terms and Conditions: CPA firm's standard terms and conditions for professional services
7. Appendix 2 - Confidentiality Agreement: Detailed confidentiality and non-disclosure provisions
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