Consent To Release Information Form for Hong Kong

Consent To Release Information Form Template for Hong Kong

A Hong Kong-compliant Consent To Release Information Form is a legal document that authorizes the disclosure of specific personal information from one party to another. The document is structured in accordance with Hong Kong's Personal Data (Privacy) Ordinance (Cap. 486) and includes detailed provisions for data protection, specific consent parameters, and clear identification of all parties involved. It serves as a formal authorization mechanism that protects both the data subject's privacy rights and the organizations handling the information, while ensuring compliance with Hong Kong's strict data protection requirements.

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What is a Consent To Release Information Form?

The Consent To Release Information Form is a crucial document used in Hong Kong when personal information needs to be shared between organizations or individuals. This document becomes necessary in various scenarios, such as medical record transfers, employment verification, academic record sharing, or financial information disclosure. The form must comply with Hong Kong's Personal Data (Privacy) Ordinance (Cap. 486) and typically includes specific details about the information to be released, the purpose of disclosure, the parties involved, and the duration of consent. It serves as a protective measure for both the data subject and the organizations handling the information, ensuring transparent and authorized information sharing while maintaining privacy rights under Hong Kong law.

What sections should be included in a Consent To Release Information Form?

1. Parties: Identification of (1) the individual giving consent (Data Subject), (2) the organization/person holding the information (Data Holder), and (3) the recipient of the information (Data Recipient)

2. Background: Brief context explaining why the information release is necessary or being requested

3. Definitions: Key terms used in the document, including types of information, parties involved, and any technical or legal terms

4. Information to be Released: Detailed specification of the exact information or categories of information to be released

5. Purpose of Release: Clear statement of the specific purpose(s) for which the information will be used

6. Duration of Consent: The period for which the consent remains valid, including start and end dates if applicable

7. Data Protection Statement: Statement regarding how the released information will be protected and handled in accordance with Hong Kong's Personal Data (Privacy) Ordinance

8. Declaration and Signature: Formal declaration by the consenting party and space for signature, date, and witness if required

What sections are optional to include in a Consent To Release Information Form?

1. Third Party Authorization: Required when consent is given by someone other than the data subject (e.g., parent, guardian, or authorized representative)

2. Withdrawal of Consent: Details about the process for withdrawing consent, including any notice periods or limitations

3. Emergency Contact Information: Include when the information release relates to medical or emergency situations

4. Confidentiality Agreement: Additional confidentiality provisions when highly sensitive information is involved

5. Digital Consent Provisions: Required when the form will be executed electronically, including compliance with Electronic Transactions Ordinance

What schedules should be included in a Consent To Release Information Form?

1. Schedule 1 - Details of Information: Detailed list or categories of specific information to be released, especially useful when multiple types of information are involved

2. Schedule 2 - Authorized Recipients: List of specific individuals or organizations authorized to receive the information, if multiple recipients are involved

3. Appendix A - Privacy Policy: Copy of relevant privacy policy or data protection guidelines

4. Appendix B - Identity Verification Documents: List of acceptable identity verification documents and requirements for submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Relevant Industries

Healthcare

Financial Services

Education

Insurance

Legal Services

Human Resources

Government Services

Banking

Real Estate

Healthcare Technology

Social Services

Professional Services

Telecommunications

Research & Development

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Risk Management

Operations

Administrative Services

Customer Service

Medical Records

Data Protection

Information Technology

Privacy Office

Relevant Roles

Privacy Officer

Compliance Manager

Legal Counsel

HR Director

Medical Records Administrator

Data Protection Officer

Risk Manager

Information Security Officer

Operations Manager

Administrative Director

Customer Service Manager

Recruitment Manager

Healthcare Administrator

Financial Controller

School Administrator

Records Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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