The Release Authorization is a critical document used in Hong Kong business and legal contexts when formal permission is required for the release of information, documents, or assets. This document type is essential for compliance with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and various sector-specific regulations. The Release Authorization serves multiple purposes, including facilitating information sharing between parties, ensuring legal compliance, protecting the interests of all involved parties, and maintaining proper documentation of authorization granted. It is commonly used in situations involving personal data transfer, corporate document release, financial information sharing, or asset transfers. The document typically includes specific details about what is being released, to whom, for what purpose, and under what conditions, making it a vital tool for risk management and regulatory compliance.
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1. Date and Reference Number: Current date and unique reference number for the authorization
2. Authorizing Party Details: Full name, address, and identification details of the person/entity giving authorization
3. Recipient Party Details: Full name, address, and identification details of the person/entity receiving authorization
4. Subject Matter: Clear description of what is being authorized for release (documents, information, assets, etc.)
5. Purpose Statement: Explicit statement of the purpose for which the authorization is granted
6. Scope of Authorization: Specific details of what actions are authorized and any limitations
7. Duration: Period for which the authorization remains valid
8. Authorization Statement: Formal statement of authorization with any relevant legal declarations
9. Execution: Signature block for authorizing party and witness if required
1. Confidentiality Requirements: Additional terms regarding confidentiality of released information, used when sensitive information is involved
2. Third Party Authorization: Additional provisions when authorization extends to third parties
3. Revocation Terms: Specific conditions under which the authorization can be revoked, used for longer-term authorizations
4. Data Protection Statement: Specific provisions regarding personal data handling, required when personal data is involved
5. Special Instructions: Any specific handling or processing instructions, used when special procedures are required
6. Multiple Party Authorization: Additional provisions when multiple parties are providing authorization
1. List of Authorized Items: Detailed inventory of specific items, documents, or information being authorized for release
2. Identity Verification Documents: Copies of identification documents of the authorizing party
3. Supporting Documents: Any relevant supporting documentation referenced in the main authorization
4. Special Instructions Appendix: Detailed procedures or instructions for handling the authorized release
Relevant legal definitions
Authorized Information
Authorization Period
Authorizing Party
Confidential Information
Data Subject
Effective Date
Personal Data
Purpose
Recipient Party
Release
Representatives
Sensitive Information
Specified Documents
Third Party
Written Notice
Authorized Use
Business Day
Hong Kong
Permitted Recipients
Records
Related Rights
Revocation Notice
Security Requirements
Authorized Personnel
Authorization Period
Authorizing Party
Confidential Information
Data Subject
Effective Date
Personal Data
Purpose
Recipient Party
Release
Representatives
Sensitive Information
Specified Documents
Third Party
Written Notice
Authorized Use
Business Day
Hong Kong
Permitted Recipients
Records
Related Rights
Revocation Notice
Security Requirements
Authorized Personnel
Clauses
Authorization Grant
Scope of Release
Duration
Purpose Limitation
Confidentiality
Data Protection
Representations and Warranties
Liability and Indemnification
Revocation Rights
Third Party Rights
Governing Law
Notice Requirements
Security Measures
Compliance with Laws
Severability
Amendment and Modification
Entire Authorization
Execution
Assignment
Scope of Release
Duration
Purpose Limitation
Confidentiality
Data Protection
Representations and Warranties
Liability and Indemnification
Revocation Rights
Third Party Rights
Governing Law
Notice Requirements
Security Measures
Compliance with Laws
Severability
Amendment and Modification
Entire Authorization
Execution
Assignment
Relevant Industries
Financial Services
Healthcare
Legal Services
Real Estate
Insurance
Banking
Education
Government and Public Sector
Professional Services
Telecommunications
Information Technology
Manufacturing
Retail
Transportation and Logistics
Construction
Relevant Teams
Legal
Compliance
Risk Management
Corporate Secretariat
Human Resources
Information Security
Records Management
Operations
Finance
Administration
Customer Service
Data Protection
Relevant Roles
Legal Counsel
Compliance Officer
Data Protection Officer
Risk Manager
Company Secretary
Corporate Administrator
Human Resources Manager
Information Security Officer
Records Manager
Operations Manager
Project Manager
Department Head
Executive Assistant
Financial Controller
Business Development Manager
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