The Consent Letter To Release Information is a crucial document in Hong Kong's business and regulatory environment, where data privacy is strictly governed by the Personal Data (Privacy) Ordinance. This document is typically required when an organization needs explicit authorization to share personal, financial, or confidential information with third parties. It serves as a formal record of consent and protects both the information holder and the data subject by clearly defining the scope, purpose, and limitations of the information release. The letter is commonly used in situations involving employment verification, financial due diligence, medical record transfers, or regulatory compliance matters. Its format and content must comply with Hong Kong's legal requirements for valid consent and should be specific enough to clearly identify what information can be released, to whom, and for what purpose.
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1. Date and Address Block: Current date and recipient's name, title, and address
2. Subject Line: Clear indication that this is a consent letter for information release
3. Consenting Party Details: Full name, identification details (e.g., HKID number), and contact information of the person giving consent
4. Purpose Statement: Clear statement of the purpose for which the information is being released
5. Information Scope: Specific description of what information is authorized for release
6. Authorized Recipients: Clear identification of who is authorized to receive the information
7. Duration of Consent: Period for which the consent remains valid
8. Data Privacy Statement: Reference to compliance with Personal Data (Privacy) Ordinance
9. Declaration and Signature: Formal declaration of consent and space for signature and date
1. Third Party Authorization: Include when a third party is authorized to act on behalf of the consenting party
2. Specific Restrictions: Include when there are specific limitations or conditions on the use of the released information
3. Revocation Clause: Include when specifying conditions under which consent can be withdrawn
4. Witness Section: Include when witness verification is required for the consent
5. Translation Declaration: Include when the letter is provided in multiple languages
1. Schedule A - Detailed Information List: Itemized list of specific documents or information to be released
2. Schedule B - Authorized Recipients List: Detailed list of all authorized recipients when there are multiple parties
3. Schedule C - Terms and Conditions: Any specific terms and conditions governing the information release
4. Appendix 1 - Supporting Documents: Copies of relevant identification documents or authority proof
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