The Compliance Declaration Form is a crucial document in Hong Kong's regulatory framework, required by various regulatory bodies to ensure organizations maintain proper compliance with local laws and regulations. This form is typically submitted annually or upon specific regulatory requests, serving as a formal attestation of an organization's compliance status. It includes detailed declarations covering various aspects of regulatory compliance, corporate governance, and risk management. The document is particularly important in Hong Kong's highly regulated business environment, where transparency and regulatory compliance are paramount. Organizations use this form to declare their compliance status to authorities such as the Securities and Futures Commission (SFC), Hong Kong Monetary Authority (HKMA), or Companies Registry, depending on their industry sector and regulatory requirements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Declaration Entity Details: Full legal name, registration number, registered address, and contact details of the declaring entity
2. Regulatory Framework Reference: Citation of relevant laws, regulations, and requirements being declared against
3. Compliance Period: Specific time period for which the declaration is being made
4. Declaration Statements: Specific statements of compliance with applicable laws and regulations
5. Key Personnel Confirmation: Confirmation of responsible persons (directors, compliance officers) overseeing compliance
6. Truth and Accuracy Statement: Standard declaration of truthfulness and accuracy of the information provided
7. Authorization Section: Details of the authorized signatory making the declaration
8. Signature Block: Space for signature, name, title, and date of signing
1. Industry-Specific Declarations: Additional declarations specific to regulated industries (e.g., financial services, healthcare)
2. Non-Compliance Disclosure: Section for declaring any instances of non-compliance or pending regulatory issues
3. Remedial Actions: Description of actions taken to address any previous non-compliance issues
4. Related Party Declarations: Declarations regarding related entities or individuals if required by specific regulations
5. Risk Assessment Statement: Statement about internal risk assessment and management procedures
6. Regulatory Investigation Status: Declaration regarding any ongoing regulatory investigations or proceedings
1. Schedule 1 - Supporting Documents: List of all supporting documents attached to verify compliance claims
2. Schedule 2 - Compliance Checklist: Detailed checklist of specific compliance requirements and their status
3. Schedule 3 - Corporate Structure: Organization chart showing reporting lines for compliance matters
4. Appendix A - Incident Log: Record of any compliance-related incidents and their resolution during the reporting period
5. Appendix B - Training Records: Summary of compliance training completed by relevant personnel
6. Appendix C - Internal Controls: Overview of internal control measures implemented for compliance
Relevant legal definitions
Applicable Laws
Authorized Representative
Board of Directors
Company
Compliance Officer
Compliance Period
Declaring Entity
Declaration Date
Group
Hong Kong
Material Non-compliance
Regulatory Authority
Regulatory Requirements
Relevant Business
Reporting Period
Related Party
Senior Management
Significant Shareholders
Subsidiary
Supporting Documentation
Ultimate Beneficial Owner
Verification Process
Working Day
Authorized Representative
Board of Directors
Company
Compliance Officer
Compliance Period
Declaring Entity
Declaration Date
Group
Hong Kong
Material Non-compliance
Regulatory Authority
Regulatory Requirements
Relevant Business
Reporting Period
Related Party
Senior Management
Significant Shareholders
Subsidiary
Supporting Documentation
Ultimate Beneficial Owner
Verification Process
Working Day
Clauses
Corporate Governance Compliance
Regulatory Reporting
Anti-Money Laundering
Data Privacy
Risk Management
Internal Controls
Financial Compliance
Securities Regulations
Corporate Documentation
Director's Duties
Company Administration
Business Operations
Related Party Transactions
Conflict of Interest
Information Disclosure
Record Keeping
Staff Training
Incident Reporting
Regulatory Investigations
License and Registration
Environmental Compliance
Employment Compliance
Tax Compliance
Declaration of Truth
Authorization and Signature
Regulatory Reporting
Anti-Money Laundering
Data Privacy
Risk Management
Internal Controls
Financial Compliance
Securities Regulations
Corporate Documentation
Director's Duties
Company Administration
Business Operations
Related Party Transactions
Conflict of Interest
Information Disclosure
Record Keeping
Staff Training
Incident Reporting
Regulatory Investigations
License and Registration
Environmental Compliance
Employment Compliance
Tax Compliance
Declaration of Truth
Authorization and Signature
Relevant Industries
Financial Services
Banking
Insurance
Securities and Asset Management
Healthcare
Manufacturing
Technology
Real Estate
Retail and Consumer
Transportation and Logistics
Professional Services
Education
Telecommunications
Relevant Teams
Legal
Compliance
Risk Management
Internal Audit
Corporate Governance
Finance
Operations
Executive Management
Board of Directors
Regulatory Affairs
Relevant Roles
Chief Compliance Officer
Regulatory Compliance Manager
Company Secretary
Chief Executive Officer
Chief Financial Officer
Legal Counsel
Risk Management Officer
Internal Audit Manager
Corporate Governance Officer
Director of Regulatory Affairs
Compliance Analyst
Board Director
Find the exact document you need
Security Company Contract
A Hong Kong law-governed agreement for the provision of security services, establishing terms between security providers and clients.
find out more
Letter To Complain About Non Delivery Of Goods
A formal letter under Hong Kong law to complain about non-delivered goods and demand resolution, including order details and specific remedial requests.
find out more
Complaint Letter To Supplier For Defective Product
A formal complaint letter template for defective products under Hong Kong law, designed to address product quality issues with suppliers while maintaining legal compliance.
find out more
Consumer Arbitration Agreement
A Hong Kong-compliant arbitration agreement template for business-to-consumer disputes, balancing efficient dispute resolution with consumer protection requirements.
find out more
Complaint Letter Phrases
A standardized collection of professional phrases for drafting complaint letters in Hong Kong, ensuring legal compliance and effective communication of grievances.
find out more
Complaint Letter For No Response
A formal complaint letter under Hong Kong jurisdiction addressing lack of response from a business or service provider, documenting communication attempts and requesting resolution.
find out more
Complaint Letter For Faulty Car
A Hong Kong-compliant formal complaint letter template for addressing faulty vehicle issues, based on local consumer protection laws.
find out more
Complaint Letter Environmental Pollution
A formal complaint letter addressing environmental pollution issues under Hong Kong's environmental protection laws, documenting violations and requesting remedial action.
find out more
Complaint Letter Against Neighbour
A formal complaint document used in Hong Kong to address and document grievances against neighboring residents, serving as an initial step in the dispute resolution process.
find out more
Adjustment Letter For Poor Service
A Hong Kong law-governed formal letter acknowledging service deficiencies and outlining specific remedial actions or compensations to address substandard service delivery.
find out more
Definitive Merger Agreement
A Hong Kong law-governed agreement detailing the terms and conditions for combining two companies through a merger, including transaction structure, price, and regulatory compliance requirements.
find out more
Complaint Letter Missing Goods
A formal complaint letter template for missing goods situations in Hong Kong, aligned with local ordinances and business practices.
find out more
Complaint Letter For Neighbour Noise
A formal noise complaint letter template for addressing neighbor noise issues under Hong Kong law and regulations.
find out more
Complaint Letter About Exam
A formal complaint letter regarding examination issues, structured according to Hong Kong educational and administrative requirements.
find out more
Noise Complaint Letter
A formal letter used in Hong Kong to document and address noise disturbances under Hong Kong's Noise Control Ordinance.
find out more
Last Day Of Employment Letter
A formal letter under Hong Kong law confirming an employee's last day of employment and detailing final employment arrangements.
find out more
Inform Candidate Not Selected
A Hong Kong-compliant formal letter informing a job candidate that they have not been selected for a position, while maintaining professional standards and legal requirements.
find out more
Complaint Letter For Expired Product
A formal complaint letter regarding expired products under Hong Kong consumer protection laws, detailing the issue and seeking appropriate remedies.
find out more
Cease And Desist Property Letter
A formal legal notice under Hong Kong law demanding immediate cessation of unauthorized property use or interference with property rights.
find out more
Water Invoice
A Hong Kong-compliant water consumption billing document detailing usage, charges, and payment terms under local waterworks regulations.
find out more
Complaint Letter To Building Management
A formal complaint letter to building management in Hong Kong, documenting property-related issues and requesting specific remedial actions under Hong Kong property management regulations.
find out more
Complaint Letter About Insufficient Water Supply
A formal complaint letter template for insufficient water supply issues in Hong Kong, designed to comply with local Water Supplies Department requirements and regulations.
find out more
Complaint Letter About Disrespectful Employee
A formal complaint letter regarding employee misconduct under Hong Kong employment law, documenting disrespectful behavior and requesting management intervention.
find out more
Official Complaint Letter
A formal document used in Hong Kong to register official complaints against organizations or businesses, following local legal requirements and formatting guidelines.
find out more
Letter Of Complaint To Social Services
A formal complaint document used in Hong Kong's social services system to report and seek resolution for issues related to social welfare services or administration.
find out more
Resolution To Remove Board Member
A Hong Kong law-governed corporate resolution documenting the formal removal of a director from a company's board of directors.
find out more
Pet Sale Contract
A Hong Kong-law governed contract for the sale and purchase of pets, ensuring compliance with local animal welfare and trading regulations.
find out more
Vehicle Sell Agreement
A Hong Kong law-governed agreement documenting the sale and transfer of ownership of a motor vehicle between parties, including essential terms and conditions.
find out more
Complaint Letter For Train Delay
A formal complaint letter regarding train delays in Hong Kong's MTR system, seeking resolution under Hong Kong law and MTR service guidelines.
find out more
Complaint Letter For Delay In Delivery Of Goods
A formal complaint letter used in Hong Kong business context to address delayed delivery of goods and seek appropriate remedies under Hong Kong law.
find out more
Complaint Letter About Travel Agency
A Hong Kong-compliant formal complaint letter template for addressing travel agency disputes under local consumer protection and travel industry regulations.
find out more
Complaint Letter About Manager Attitude
A formal complaint letter regarding manager conduct in Hong Kong workplaces, structured according to local employment laws and regulations.
find out more
Complaint Letter About Cleaning Services
A Hong Kong-compliant formal complaint letter template for addressing unsatisfactory cleaning services and requesting remedial action.
find out more
Complaint Letter To Store Manager
A formal complaint letter to a store manager under Hong Kong jurisdiction, documenting customer grievances and requesting specific resolution actions.
find out more
Complaint Letter For Water Leakage
A formal complaint letter for addressing water leakage issues in Hong Kong properties, following local building regulations and legal requirements.
find out more
Complaint Letter For Online Shopping
A formal complaint letter template for online shopping disputes in Hong Kong, structured according to local consumer protection laws.
find out more
Complaint Letter For Food Quality In Canteen
A formal complaint letter regarding canteen food quality issues, structured according to Hong Kong regulatory requirements and business correspondence standards.
find out more
Letter Of Complaint For Missing Goods
A formal complaint document used in Hong Kong to report and seek resolution for goods that were ordered but not received, aligned with Hong Kong commercial law requirements.
find out more
Complaint Letter For Damaged Clothes
A Hong Kong-compliant formal complaint letter template for addressing damaged clothing items, structured according to local consumer protection laws.
find out more
Complaint Letter For Bad Product
A formal complaint letter for defective products under Hong Kong consumer protection laws, detailing product issues and requesting resolution.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)