Complaint Letter About A Coworker Template for Hong Kong

1. Sender's Details: Full name, position, department, and contact information of the person making the complaint

2. Recipient's Details: Name, position, and department of the person receiving the complaint (typically HR manager or direct supervisor)

3. Subject Line: Clear indication that this is a formal complaint with reference numbers if applicable

4. Introduction: Brief statement identifying yourself and the purpose of the letter

5. Details of the Complaint: Specific incidents, dates, times, and nature of the problematic behavior

6. Impact Statement: How the coworker's behavior has affected your work, workplace environment, or well-being

7. Previous Actions Taken: Documentation of any attempts to resolve the issue informally

8. Requested Resolution: Clear statement of what outcome or action you are seeking

9. Closing: Professional closing with indication of expected response timeframe

1. Evidence Log: Chronological list of incidents with dates, times, and descriptions

2. Email Communications: Copies of relevant email exchanges or electronic communications

3. Witness Statements: Written statements from witnesses who observed the behavior

4. Previous Documentation: Copies of previous informal complaints or related correspondence

5. Performance Impact Records: Documentation showing how the behavior has affected work performance

6. Medical Records: If applicable, medical documentation related to health impacts (with appropriate privacy considerations)