Annual Review Form for Hong Kong

Annual Review Form Template for Hong Kong

A comprehensive performance evaluation document compliant with Hong Kong employment laws and regulations, designed to facilitate the annual review process between employers and employees. The form structures the assessment of employee performance, goal achievement, and development needs while ensuring compliance with local data privacy requirements and anti-discrimination ordinances. It serves as an official record of performance discussions, agreed-upon objectives, and forms the basis for career development and potential compensation decisions within the Hong Kong legal framework.

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What is a Annual Review Form?

The Annual Review Form is a critical HR document used in Hong Kong organizations to formalize the performance evaluation process. It is designed to comply with Hong Kong employment legislation, including the Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486). The document is typically used at the end of each review cycle (usually annual) to assess employee performance against predetermined objectives, document achievements, identify development areas, and set future goals. It includes sections for both quantitative and qualitative evaluation, ensuring a comprehensive review process that adheres to local employment standards and best practices in performance management.

What sections should be included in a Annual Review Form?

1. Employee Information: Basic details including employee name, ID, department, position, and review period

2. Performance Ratings Overview: Explanation of rating scale and scoring methodology used in the review

3. Key Performance Indicators (KPIs): Assessment of achievement against pre-set KPIs and targets

4. Core Competencies Evaluation: Assessment of employee's demonstration of company's core competencies

5. Achievement Summary: Overview of key achievements during the review period

6. Development Needs: Identification of areas requiring improvement or development

7. Future Goals: Setting of objectives and targets for the next review period

8. Overall Performance Rating: Final performance grade and summary assessment

9. Acknowledgment and Signatures: Space for employee and reviewer signatures, dates, and comments

What sections are optional to include in a Annual Review Form?

1. Salary Review: Section for compensation review and recommendations - include when review is tied to compensation decisions

2. Career Development Plan: Detailed career progression planning - include for companies with formal career development programs

3. Project-Specific Evaluation: Assessment of specific project contributions - include for project-based roles

4. 360-Degree Feedback Summary: Compilation of peer and stakeholder feedback - include when 360-degree reviews are conducted

5. Technical Skills Assessment: Detailed evaluation of role-specific technical skills - include for technical positions

6. Language Proficiency: Assessment of language skills - include for roles requiring multiple language capabilities

7. Innovation and Initiatives: Evaluation of creative contributions - include for roles focusing on innovation

8. Client/Customer Feedback: Summary of client/customer satisfaction - include for customer-facing roles

What schedules should be included in a Annual Review Form?

1. Performance Rating Guidelines: Detailed explanation of rating criteria and standards

2. KPI Achievement Evidence: Supporting documentation for KPI achievements

3. Training Record: Record of training and development activities completed during review period

4. Previous Review Summary: Summary of last review's goals and achievements for comparison

5. Development Plan Template: Structured template for recording development actions and timelines

6. Competency Framework: Detailed description of company competencies and behavioral indicators

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Annual Review

A Hong Kong-compliant annual performance evaluation document that records employee achievements, sets future objectives, and outlines development plans.

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What is a Annual Review Form?

What sections should be included in a Annual Review Form?

What sections are optional to include in a Annual Review Form?

What schedules should be included in a Annual Review Form?

Authors

Alex Denne

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