Person Specific Risk Assessment for the United Kingdom

Person Specific Risk Assessment Template for England and Wales

A Person Specific Risk Assessment is a legally required document under English and Welsh law that evaluates and documents specific risks and control measures for an individual in their workplace. It complies with the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999, while also addressing requirements under the Equality Act 2010. The assessment identifies particular hazards, evaluates risks, and establishes control measures tailored to the individual's specific circumstances, conditions, or needs.

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What is a Person Specific Risk Assessment?

Under English and Welsh law, a Person Specific Risk Assessment is required when an individual's circumstances, conditions, or needs may affect their safety or health at work, or when their condition might affect others' safety. This document becomes necessary when general risk assessments are insufficient to address individual-specific risks, such as when accommodating disabilities, medical conditions, pregnancy, or return to work after injury. The assessment must comply with various legislation including the Health and Safety at Work etc. Act 1974 and the Equality Act 2010, ensuring appropriate control measures are implemented while maintaining confidentiality and dignity.

What sections should be included in a Person Specific Risk Assessment?

1. Assessment Information: Basic details including date, assessor name, and person being assessed

2. Individual's Details: Relevant personal information including any medical conditions or specific needs

3. Hazard Identification: Specific risks relevant to the individual

4. Risk Evaluation: Assessment of likelihood and severity of identified risks

5. Control Measures: Specific actions to mitigate identified risks

6. Review Process: Timeline and circumstances for reassessment

What sections are optional to include in a Person Specific Risk Assessment?

1. Emergency Procedures: Special procedures needed when dealing with high-risk situations or medical conditions

2. Equipment Requirements: Details of specialized equipment needed for risk mitigation

3. Training Requirements: Special training needed for risk management when specific skills or knowledge are required

What schedules should be included in a Person Specific Risk Assessment?

1. Medical Information: Detailed medical information if relevant to risk assessment

2. Equipment Specifications: Technical details of required equipment

3. Training Records: Documentation of completed relevant training

4. Review History: Log of previous assessments and changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Sector

Sales

Cost

Free to use
Industries

Health and Safety at Work etc. Act 1974: Primary legislation that forms the foundation of health and safety law in the UK, establishing general duties for employers to ensure health, safety and welfare of employees

Management of Health and Safety at Work Regulations 1999: Sets out specific requirements for risk assessments and requires special attention to vulnerable workers

Equality Act 2010: Provides protection against discrimination, establishes duty to make reasonable adjustments, and requires consideration of protected characteristics

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Governs the processing of personal data, including special category health information, and establishes data protection principles

Human Rights Act 1998: Protects fundamental rights including right to privacy, dignity, and protection from discrimination

Mental Capacity Act 2005: Provides framework for assessment of capacity and making best interests decisions for individuals who may lack capacity

Display Screen Equipment Regulations 1992: Specific regulations governing work with display screen equipment and associated risk assessments

Manual Handling Operations Regulations 1992: Specific regulations covering the assessment and management of risks from manual handling activities

Personal Protective Equipment at Work Regulations 1992: Regulations governing the provision and use of personal protective equipment in the workplace

Workplace (Health, Safety and Welfare) Regulations 1992: Sets out requirements for the physical workplace environment and facilities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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