The Letter of Intent Not to Renew Contract is a crucial document used when a party wishes to formally communicate their decision to conclude a contractual relationship at the end of its current term. Under English and Welsh law, this document serves as official notice and helps prevent automatic renewal of contracts while maintaining professional relationships. It should be issued within the notice period specified in the original contract and typically includes contract details, party information, and the intended end date. This document is particularly important for protecting legal interests and ensuring clarity in business relationships.
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1. Recipient Details: Full name and address of the contract counterparty
2. Contract Reference: Clear identification of the contract being terminated including date and parties
3. Notice Statement: Clear statement of intention not to renew the contract
4. Current Contract End Date: Confirmation of when the current contract terminates
5. Notice Period Compliance: Confirmation that notice is being given within required timeframes
1. Transition Arrangements: Details of any handover or transition requirements, used when service continuity is important
2. Reason for Non-Renewal: Explanation of decision not to renew, used when maintaining business relationships is important
3. Outstanding Obligations: Reference to any remaining obligations, used when there are pending matters to resolve
1. Original Contract: Copy of the contract being terminated (for reference)
2. Handover Schedule: If applicable, schedule of transition activities and timelines
3. Contact Details: List of relevant contact persons for transition period if applicable
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