The Letter of Intent Not to Renew Contract is a crucial business document used in South African commercial practice when one party wishes to formally communicate their intention to end a contractual relationship at the conclusion of its current term. This document is essential when dealing with fixed-term contracts that contain automatic renewal clauses or when professional courtesy demands advance notice of non-renewal. The letter must comply with South African contract law and should be issued within the notice period specified in the original agreement. It typically includes reference to the original contract, clear statement of intent not to renew, confirmation of the end date, and any relevant transition arrangements. This document helps prevent automatic renewal of contracts and provides both parties with clarity regarding the business relationship's future, while maintaining professional standards and legal compliance.

1. Letterhead and Date: Company letterhead or sender's address and current date

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear reference to 'Notice of Intent Not to Renew Contract'

4. Contract Reference: Specific details of the existing contract including date, reference number, and parties involved

5. Statement of Intent: Clear and unambiguous statement of intention not to renew the contract

6. Current Contract End Date: Confirmation of when the current contract will expire

7. Legal Compliance Statement: Reference to relevant notice period compliance and contractual obligations

8. Signature Block: Name, title, and signature of authorized representative