Probation Termination Letter Template for Denmark

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Key Requirements PROMPT example:

Probation Termination Letter

I need a Probation Termination Letter under Danish law for a software developer who hasn't met performance expectations during their 3-month probation period

Document background
The Probation Termination Letter is a crucial document used in Danish employment relationships when an employer decides to end employment during the probationary period. This document must comply with Danish employment legislation, particularly regarding notice periods (typically 14 days during probation) and employee rights. The letter serves as official documentation of the termination decision, outlines the final working day, addresses outstanding payments including holiday pay, and may include instructions regarding company property return or confidentiality obligations. It's essential that the letter maintains a professional tone while clearly communicating the termination decision and next steps. The document should be prepared in accordance with any relevant collective agreements and the specific terms outlined in the original employment contract regarding probationary periods.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Employee Details: Full name and address of the employee

3. Subject Line: Clear indication that this is a probation termination notice

4. Termination Statement: Clear statement of termination during probation period, citing the relevant clause from employment contract

5. Last Working Day: Specific mention of the last working day, considering the required notice period (typically 14 days in Denmark)

6. Reason for Termination: Brief, professional explanation of the termination reasons, if appropriate to include

7. Final Payment Details: Information about final salary, holiday pay, and any other outstanding payments

8. Signature Block: Company representative's name, title, and signature

Optional Sections

1. Company Property Return: Include when employee needs to return company equipment, keys, or other assets

2. Outstanding Benefits: Include if there are specific benefits or allowances that need to be addressed

3. Non-Compete/Confidentiality Reminder: Include if the employee is bound by such agreements that continue after termination

4. Reference Offer: Include if the company is willing to provide a reference

5. Handover Instructions: Include if there are specific projects or responsibilities that need to be transferred

6. Exit Interview: Include if the company wishes to conduct an exit interview

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final salary, holiday pay, and any other payments or deductions

2. Company Property List: Itemized list of company property to be returned

3. Project Status Report: Overview of ongoing projects and their status, if relevant to the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Energy

Telecommunications

Public Sector

Non-Profit

Media and Entertainment

Relevant Teams

Human Resources

Legal

People Operations

Employee Relations

Talent Management

Compliance

Administration

Senior Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

Employment Lawyer

HR Administrator

Talent Acquisition Manager

People Operations Manager

HR Specialist

Department Manager

Line Manager

Operations Manager

General Manager

Managing Director

Chief Human Resources Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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