The Probation Termination Letter is a crucial document in German employment relations, used when an employer decides to end an employment relationship during the probationary period (typically up to 6 months). This document is governed by German labor law, particularly the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG). It must be issued in writing and typically provides two weeks' notice. While reasons for termination generally don't need to be stated during the probation period, the letter must clearly communicate the termination decision and specify the last working day. The document is particularly important as it represents the formal end of the employment relationship and must meet specific legal requirements to be valid under German law.
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1. Letterhead: Company details including full legal name, address, and contact information
2. Employee Address: Full name and current address of the employee
3. Date: Current date of the letter issuance
4. Subject Line: Clear indication that this is a termination during probation period (Kündigung während der Probezeit)
5. Termination Declaration: Clear and unambiguous statement of termination of employment during probation period
6. Last Working Day: Specific mention of the last working day, taking into account the notice period (typically 2 weeks during probation)
7. Signature: Original signature of authorized representative (as per § 623 BGB, must be handwritten)
1. Reason Statement: While not legally required during probation, some employers choose to briefly state the reason for termination
2. Reference Letter Notice: Information about providing a reference letter (Arbeitszeugnis)
3. Return of Company Property: Request for return of company property, if applicable
4. Holiday Compensation: Information about remaining holiday entitlement and compensation
5. Works Council Reference: Reference to works council consultation, if applicable in the company
6. Acknowledgment Section: Space for employee to acknowledge receipt of termination letter
1. Calculation of Outstanding Payments: Detailed breakdown of any final payments including holiday compensation, if applicable
2. Company Property List: List of company property to be returned, if applicable
3. Handover Documentation: List of tasks, projects, or responsibilities to be handed over, if applicable
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