The Gym Membership Cancellation Letter Due To Moving is a specialized document used in Germany when a member needs to terminate their fitness center contract due to relocation. Under German law, specifically supported by BGH Decision III ZR 78/10, moving to a location more than 50km away or resulting in unreasonable commute time (over 1 hour) constitutes valid grounds for extraordinary termination. This document template ensures compliance with German civil code requirements while providing a clear structure for communicating the termination request. It includes sections for personal information, contract details, new address information, and references to relevant legal provisions. The letter should be accompanied by supporting documentation such as new residence registration or rental agreement to validate the relocation claim.
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1. Sender Details: Full name, current address, and membership/customer number of the person cancelling the membership
2. Recipient Details: Gym's business name, address, and if applicable, department or person responsible for membership cancellations
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a cancellation notice due to relocation (Kündigungserklärung wegen Umzug)
5. Contract Reference: Membership contract details including contract number and start date
6. Cancellation Statement: Clear and explicit statement of intention to cancel the membership due to relocation
7. New Location Details: Information about the new residence location and distance from the gym
8. Requested End Date: Specific date requested for the termination to take effect
9. Closing: Professional closing with signature
1. Travel Time Explanation: Include when the new location results in unreasonable travel time (over 1 hour) to reach the gym
2. Medical Circumstances: Include if the move is related to medical reasons that make continued gym attendance impossible
3. Request for Written Confirmation: Include when you want explicit written confirmation of the cancellation
4. Account Details: Include when requesting refund of any prepaid fees or deposit
1. Proof of New Registration: Copy of new residence registration (Meldebestätigung)
2. New Rental Agreement: Copy of new rental contract or property purchase agreement as proof of move
3. Distance Calculation: Printout showing the distance/travel time between new address and gym location
4. Medical Certificate: If applicable, medical documentation supporting the need to move
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