The Termination Letter For Internship is a crucial document used in German business contexts when either party needs to end an internship arrangement before its planned completion or confirm its planned termination. This document must comply with German employment law, particularly the Berufsbildungsgesetz (BBiG) for vocational training-related internships and relevant sections of the Bürgerliches Gesetzbuch (BGB). The letter serves multiple purposes: it formally documents the termination decision, specifies the notice period and last working day, addresses any handover requirements, and may include provisions for obtaining an internship certificate (Praktikumszeugnis). It's essential for maintaining clear documentation of the employment relationship's end and protecting both parties' legal interests.
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1. Letter Header: Company letterhead with full legal name, address, and contact details
2. Date and Location: Current date and place of writing (mandatory in German business letters)
3. Recipient Details: Intern's full name and address
4. Subject Line: Clear indication that this is a termination notice (Kündigung des Praktikumsvertrags)
5. Salutation: Formal greeting to the intern
6. Termination Statement: Clear and unambiguous statement of termination including the effective date
7. Legal Basis: Reference to the internship agreement and relevant termination clause
8. Notice Period: Confirmation of the notice period being observed
9. Closing: Professional closing phrase and signature block
1. Reason for Termination: Include only if required by contract or if termination is for cause
2. Handover Instructions: Include if there are specific project handover requirements or documentation needs
3. Reference Letter Request: Include if addressing the provision of an internship reference letter (Praktikumszeugnis)
4. Return of Company Property: Include if the intern has company equipment or materials to return
5. Final Payment Information: Include for paid internships to address final compensation and any outstanding payments
1. Handover Checklist: Optional attachment listing any items or tasks that need to be completed before the final day
2. Company Property List: Optional attachment itemizing any company property that needs to be returned
3. Final Settlement Statement: Optional attachment for paid internships showing final payment calculations
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