The Exit Letter To Company is a crucial document in German employment relationships, used when an employee decides to voluntarily terminate their employment. It must comply with German employment law, particularly the German Civil Code (BGB), which stipulates specific notice periods and formal requirements. This document is essential for initiating the formal termination process and should include clear identification of parties, explicit resignation statement, notice period details, last working day, and requests for necessary documentation such as the employment reference letter (Arbeitszeugnis). The letter serves as official documentation of the employee's intention to leave and triggers various internal processes including handover planning, final settlements, and administrative closure procedures. It's a legally significant document that forms part of the employee's personnel file and may be relevant for future reference.
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1. Personal Information and Address Block: Employee's full name, address, and contact details, followed by company name and address
2. Date: Current date of writing the letter
3. Subject Line: Clear indication that this is a resignation letter (Kündigung des Arbeitsverhältnisses)
4. Formal Declaration of Resignation: Clear statement of intention to terminate the employment relationship
5. Notice Period and Last Working Day: Specification of the notice period being given and the exact last day of employment
6. Request for Confirmation: Request for written confirmation of the resignation and last working day
7. Reference Letter Request: Request for a qualified employment reference letter (qualifiziertes Arbeitszeugnis)
8. Expression of Gratitude: Professional courtesy thanking the employer for the opportunity
9. Signature Block: Space for signature, printed name, and date
1. Handover Arrangements: Include when there are specific projects or responsibilities that need to be transferred
2. Special Agreements: Include when there are specific arrangements agreed upon regarding bonus payments, stock options, or other benefits
3. Garden Leave Reference: Include when there is an agreement or request regarding garden leave during the notice period
4. Non-Compete Reminder: Include when there are existing non-compete clauses that continue after employment
5. Holiday Entitlement: Include when there is remaining holiday time to be taken or paid out
6. Company Property Return: Include when there are specific company assets to be returned
1. Handover Plan: Detailed list of projects and responsibilities to be transferred, if applicable
2. Inventory of Company Property: List of company assets to be returned, if applicable
3. Holiday Calculation Sheet: Calculation of remaining holiday entitlement and any compensation due, if applicable
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