The Letter of Termination of Employment (Kündigungsschreiben) is a crucial document in German employment law that formally ends an employment relationship. It must be used whenever an employer wishes to terminate an employee's contract, or in cases of mutual agreement to end employment. The document must strictly comply with German legal requirements, including the Protection Against Dismissal Act (Kündigungsschutzgesetz) and relevant sections of the German Civil Code (BGB). It must be delivered in written form with an original signature, specify clear termination dates, and observe statutory notice periods. Special considerations apply for protected categories of employees, companies with works councils, and specific circumstances such as mass redundancies. The document's validity depends on meeting all formal requirements and including all mandatory information as prescribed by German employment law.
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1. Header Information: Full company details and employee's address
2. Date: Current date when the termination letter is issued
3. Subject Line: Clear indication that this is a termination notice (Kündigung des Arbeitsverhältnisses)
4. Clear Statement of Termination: Unambiguous declaration of employment termination
5. Termination Date: Specific end date of employment, considering notice period requirements
6. Notice Period Reference: Reference to applicable notice period according to employment contract or law
7. Signature Block: Space for employer's signature (must be hand-signed with blue ink)
1. Garden Leave: Used when employee is to be released from duty during notice period (Freistellung)
2. Outstanding Vacation Days: Reference to remaining vacation days and how they will be handled
3. Company Property Return: List of company items to be returned, if applicable
4. Final Payment Details: Information about final salary payment and other outstanding payments
5. Reference Letter: Mention of the forthcoming work reference letter (Arbeitszeugnis)
6. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
7. Works Council Reference: Required if works council was consulted, stating their position
1. Calculation of Outstanding Payments: Detailed breakdown of final payment including salary, vacation days, and other benefits
2. Company Property Checklist: List of company property to be returned with condition notes
3. Works Council Statement: If applicable, attached statement from works council regarding the termination
4. Handover Documentation: List of ongoing projects and responsibilities requiring handover
Relevant legal definitions
Arbeitsverhältnis (Employment Relationship)
Kündigungsfrist (Notice Period)
Beendigungszeitpunkt (Termination Date)
Freistellung (Garden Leave)
Resturlaub (Remaining Vacation Days)
Arbeitszeugnis (Employment Reference Letter)
Betriebsrat (Works Council)
Kündigungsgrund (Reason for Termination)
Aufhebungsvertrag (Termination Agreement)
Abfindung (Severance Payment)
Übergabeprotokoll (Handover Protocol)
Vertraulichkeitsverpflichtung (Confidentiality Obligation)
Wettbewerbsverbot (Non-Competition Clause)
Rückgabeverpflichtung (Return Obligation)
Entgeltfortzahlung (Continued Remuneration)
Kündigungsfrist (Notice Period)
Beendigungszeitpunkt (Termination Date)
Freistellung (Garden Leave)
Resturlaub (Remaining Vacation Days)
Arbeitszeugnis (Employment Reference Letter)
Betriebsrat (Works Council)
Kündigungsgrund (Reason for Termination)
Aufhebungsvertrag (Termination Agreement)
Abfindung (Severance Payment)
Übergabeprotokoll (Handover Protocol)
Vertraulichkeitsverpflichtung (Confidentiality Obligation)
Wettbewerbsverbot (Non-Competition Clause)
Rückgabeverpflichtung (Return Obligation)
Entgeltfortzahlung (Continued Remuneration)
Clauses
Termination Declaration
Notice Period
Final Working Day
Garden Leave
Company Property Return
Confidentiality
Non-Competition
Outstanding Vacation
Final Payment
Reference Letter
Data Protection
Handover Requirements
Works Council Consultation
Post-Employment Obligations
Outstanding Claims Settlement
Social Security and Benefits
Company Documentation Return
Final Settlement
Notice Period
Final Working Day
Garden Leave
Company Property Return
Confidentiality
Non-Competition
Outstanding Vacation
Final Payment
Reference Letter
Data Protection
Handover Requirements
Works Council Consultation
Post-Employment Obligations
Outstanding Claims Settlement
Social Security and Benefits
Company Documentation Return
Final Settlement
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Transportation
Energy
Telecommunications
Media
Real Estate
Non-Profit
Public Sector
Agriculture
Automotive
Pharmaceutical
Insurance
Relevant Teams
Human Resources
Legal
Compliance
Executive Management
Operations
Administration
Corporate Governance
Personnel Management
Employee Relations
Risk Management
Relevant Roles
HR Manager
HR Director
Chief Human Resources Officer
Managing Director
CEO
Department Manager
Line Manager
HR Business Partner
HR Administrator
Legal Counsel
Employment Lawyer
Compliance Officer
Personnel Administrator
HR Operations Manager
Office Manager
Executive Assistant
Company Secretary
Regional Manager
Branch Manager
General Manager
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