A Warning Letter to Employee is a crucial document in Swiss employment relations, typically issued when an employee's conduct, performance, or behavior requires formal address. This document serves as both a corrective measure and legal protection under Swiss employment law, particularly the Swiss Code of Obligations (CO). It is used when verbal warnings have proved insufficient or when the severity of the situation demands immediate formal documentation. The warning letter must detail specific incidents, reference relevant workplace policies or legal obligations, outline required improvements, and specify potential consequences, including possible termination. It forms part of the employee's personnel file and may be crucial in potential legal proceedings, making it essential to draft it in compliance with Swiss legal requirements regarding employee rights, data protection, and fair labor practices. The document should be clear, factual, and free from emotional language while maintaining professional standards and protecting both employer and employee interests.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Description: Detailed, factual description of the specific misconduct or performance issue, including dates and specific examples

5. Previous Communications: Reference to any previous verbal warnings or discussions about the issue

6. Legal Basis: Reference to relevant employment contract clauses, workplace policies, or regulations that have been violated

7. Required Improvements: Clear explanation of expected behavior or performance improvements

8. Consequences: Statement of potential consequences if behavior/performance doesn't improve, including possible termination

9. Timeline: Specific timeframe for implementing required changes and review period

10. Support Offered: Description of any assistance, training, or resources the company will provide to help address the issue

11. Acknowledgment: Space for employee signature acknowledging receipt of the warning