The Employee Letter of Employment is a mandatory document in Switzerland, required under Article 330b of the Swiss Code of Obligations. It serves as the primary written record of the employment relationship and must be provided to all employees within their first month of employment. The document outlines essential employment terms including position, salary, working hours, and benefits, while ensuring compliance with Swiss employment law requirements. This letter is particularly important as it provides legal certainty for both parties and serves as a reference point throughout the employment relationship. It should be drafted carefully to include all mandatory elements while remaining clear and concise, and must be updated if any material changes occur during the employment relationship.
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1. Letterhead and Date: Company letterhead with full legal name, address, and date of the letter
2. Employee Details: Full name and address of the employee
3. Position and Function: Job title, role description, and reporting relationship
4. Start Date and Duration: Employment start date and whether the contract is fixed-term or permanent
5. Probationary Period: Length of probationary period and conditions
6. Work Location: Primary workplace location and any flexibility arrangements
7. Working Hours: Standard weekly hours, work schedule, and overtime arrangements
8. Compensation: Base salary, payment frequency, and method of payment
9. Benefits: Mandatory benefits including social security, pension, and insurance coverage
10. Vacation and Leave: Annual leave entitlement, public holidays, and other leave provisions
11. Notice Period: Notice period for termination by either party
12. Confidentiality: Basic confidentiality obligations
13. Governing Law: Reference to Swiss law as governing law
14. Signatures: Space for employer and employee signatures and date
1. Bonus Arrangements: Include when offering variable compensation or performance-based bonuses
2. Stock Options/Equity: Include when offering any form of company ownership or stock options
3. Non-Competition: Include when requiring post-employment competition restrictions (must be carefully drafted to comply with Swiss law)
4. Intellectual Property: Include for roles involving creation of IP or creative work
5. Remote Work Provisions: Include when allowing regular work from home or remote working
6. Language Requirements: Include when specific language skills are required for the position
7. Travel Requirements: Include when the role requires regular business travel
8. Collective Bargaining Agreement: Include when the employment is subject to a collective bargaining agreement
1. Job Description: Detailed description of roles, responsibilities, and expectations
2. Bonus Scheme Rules: Detailed rules and calculations for variable compensation
3. Company Policies: Reference to or summary of key company policies
4. Benefits Summary: Detailed overview of all benefits and insurance coverage
5. Code of Conduct: Company's code of conduct and ethical guidelines
6. IT Usage Policy: Rules regarding use of company IT systems and equipment
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