The Reference Evaluation Form serves as a standardized tool for collecting and documenting professional references within Canadian jurisdictions. It is designed to be used during the hiring process when verifying a candidate's employment history and assessing their suitability for a position. The form ensures compliance with key Canadian legislation including PIPEDA, provincial privacy laws, and human rights codes. It includes sections for basic employment verification, performance assessment, and professional competencies evaluation, while carefully avoiding questions that could lead to discrimination or privacy violations. The document helps organizations maintain consistent reference checking practices while protecting all parties involved in the reference process.
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1. Referee Information: Section for capturing the referee's contact details, position, and relationship to the candidate
2. Candidate Information: Basic information about the candidate being evaluated, including their former position and employment dates
3. Employment Verification: Confirmation of basic employment details such as job title, dates of employment, and reason for leaving
4. Performance Assessment: Structured evaluation of key competencies and performance indicators using a standardized rating scale
5. Professional Skills: Assessment of specific job-related skills and technical competencies
6. Work Habits: Evaluation of reliability, punctuality, and general work habits
7. Interpersonal Skills: Assessment of communication, teamwork, and relationship management abilities
8. Verification and Consent: Legal declarations and signature section confirming the accuracy of information provided
1. Leadership Capabilities: Optional section for evaluating management and leadership skills, used when the candidate held or is applying for a leadership position
2. Project Management: Section for assessing project management capabilities, relevant for positions requiring project oversight
3. Safety Record: For positions in industries where safety is crucial, such as construction or manufacturing
4. Client Relations: Evaluation of client-facing skills, used for customer service or sales-related positions
5. Technical Skills Assessment: Detailed evaluation of specific technical skills, used for specialized or technical positions
1. Rating Scale Guide: Detailed explanation of the rating scale used in the evaluation form
2. Competency Definitions: Detailed descriptions of each competency being evaluated
3. Legal Disclaimers: Standard legal disclaimers and privacy notices
4. Consent Form: Separate form for candidate's consent to contact references
Relevant legal definitions
Referee
Candidate
Hiring Organization
Personal Information
Confidential Information
Employment Period
Performance Evaluation
Core Competencies
Rating Scale
Professional Reference
Direct Supervisor
Work Product
Employment Relationship
Job Duties
Assessment Criteria
Verification Process
Authorized Representative
Evaluation Period
Professional Capacity
Material Information
Reference Request
Consent
Previous Position
Performance Standards
Sensitive Information
Candidate
Hiring Organization
Personal Information
Confidential Information
Employment Period
Performance Evaluation
Core Competencies
Rating Scale
Professional Reference
Direct Supervisor
Work Product
Employment Relationship
Job Duties
Assessment Criteria
Verification Process
Authorized Representative
Evaluation Period
Professional Capacity
Material Information
Reference Request
Consent
Previous Position
Performance Standards
Sensitive Information
Clauses
Confidentiality
Privacy Protection
Consent and Authorization
Data Collection
Information Accuracy
Liability Protection
Non-Discrimination
Information Use and Disclosure
Employment Verification
Performance Assessment
Skills Evaluation
Conduct and Behavior
Declaration and Certification
Records Retention
Legal Compliance
Accessibility
Privacy Protection
Consent and Authorization
Data Collection
Information Accuracy
Liability Protection
Non-Discrimination
Information Use and Disclosure
Employment Verification
Performance Assessment
Skills Evaluation
Conduct and Behavior
Declaration and Certification
Records Retention
Legal Compliance
Accessibility
Relevant Industries
Healthcare
Financial Services
Technology
Education
Manufacturing
Retail
Professional Services
Government
Non-profit
Construction
Transportation
Telecommunications
Energy
Legal Services
Hospitality
Relevant Teams
Human Resources
Recruitment
Talent Acquisition
Personnel Management
Legal
Compliance
Operations Management
Administration
Relevant Roles
HR Manager
Recruitment Specialist
Hiring Manager
HR Director
Talent Acquisition Manager
HR Business Partner
HR Coordinator
Department Manager
Division Head
HR Administrator
Recruitment Coordinator
HR Generalist
Personnel Officer
HR Compliance Manager
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