Pre Employment Form for Canada

Pre Employment Form Template for Canada

A comprehensive pre-employment form designed for use in Canadian jurisdictions, compliant with federal and provincial employment laws, privacy legislation, and human rights requirements. This document serves as a standardized method for collecting essential information from job candidates prior to employment, including personal details, work eligibility, employment history, educational background, and professional qualifications. The form incorporates necessary privacy notices and consent declarations in accordance with PIPEDA and provincial privacy laws, while ensuring compliance with the Canadian Human Rights Act and relevant provincial employment standards.

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What is a Pre Employment Form?

The Pre Employment Form is a fundamental document used in the Canadian hiring process, designed to gather necessary information from potential employees before they commence employment. This document is typically used after initial candidate selection but before formal employment offer, serving as a crucial step in the hiring process. The form must comply with various Canadian federal and provincial regulations, including PIPEDA, the Canadian Human Rights Act, and provincial employment standards. It collects information such as personal details, employment history, educational background, and professional qualifications while respecting privacy laws and anti-discrimination requirements. The document is structured to avoid requesting prohibited information while gathering all necessary details for making informed hiring decisions and maintaining proper employment records.

What sections should be included in a Pre Employment Form?

1. Personal Information: Basic contact details including full name, address, phone number, email, and emergency contact information

2. Employment Eligibility: Confirmation of legal right to work in Canada, including citizenship status or work permit details

3. Educational Background: Information about academic qualifications, certifications, and professional licenses

4. Employment History: Previous work experience, including company names, dates, positions, and reasons for leaving

5. References: Professional references with contact information and relationship to the candidate

6. Skills and Qualifications: Relevant skills, technical competencies, and professional qualifications

7. Health and Safety: Job-relevant medical information and emergency medical contacts (compliant with privacy laws)

8. Declaration: Statement confirming information accuracy and consent for verification

9. Privacy Notice: Information about how personal data will be collected, used, stored, and protected

10. Signature Block: Space for candidate signature and date

What sections are optional to include in a Pre Employment Form?

1. Criminal Record Check Authorization: Required for positions involving vulnerable populations or security-sensitive roles

2. Professional Memberships: For positions requiring specific professional affiliations or registrations

3. Language Proficiency: For positions requiring specific language skills or in bilingual regions

4. Vehicle Information: For positions requiring driving or use of personal vehicle

5. Accommodation Requirements: Optional section for candidates to indicate any needed workplace accommodations

6. Social Media Policy Acknowledgment: For companies with specific social media requirements or restrictions

7. Vaccination Status: May be required based on current health regulations or company policy

What schedules should be included in a Pre Employment Form?

1. Schedule A - Job Description: Detailed description of the position and its requirements

2. Schedule B - Confidentiality Agreement: Terms regarding the protection of confidential information

3. Schedule C - Code of Conduct: Company's expected standards of behavior and professional conduct

4. Appendix 1 - Required Documentation Checklist: List of documents required to complete the hiring process

5. Appendix 2 - Employee Handbook Acknowledgment: Confirmation of receipt and review of company policies

6. Appendix 3 - Benefits Summary: Overview of available employee benefits and enrollment information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Pre Employment Form?

What sections should be included in a Pre Employment Form?

What sections are optional to include in a Pre Employment Form?

What schedules should be included in a Pre Employment Form?

Authors

Alex Denne

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