Legal Templates
New Job Application Form

New Job Application Form for Canada

New Job Application Form Template for Canada

A comprehensive job application form designed for use in Canadian jurisdictions, compliant with federal and provincial employment standards, human rights legislation, and privacy laws. This document serves as a standardized tool for collecting relevant information from job applicants while ensuring compliance with the Canadian Human Rights Act, PIPEDA, and provincial employment regulations. It includes sections for personal information, work history, education, and other relevant details while carefully avoiding discriminatory questions and maintaining appropriate privacy safeguards.

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What is a New Job Application Form?

The New Job Application Form is a essential hiring document designed for use in Canadian jurisdictions when organizations seek to recruit new employees. This form serves as the initial point of contact between potential employers and job candidates, collecting necessary information while ensuring compliance with Canadian federal and provincial employment laws, including the Canadian Human Rights Act, PIPEDA, and various provincial employment standards. The document is structured to gather relevant candidate information without incorporating discriminatory elements, while maintaining appropriate privacy safeguards. It includes mandatory sections for basic personal information, work history, and education, as well as optional sections that can be customized based on specific job requirements and industry needs.

What sections should be included in a New Job Application Form?

1. Personal Information: Basic contact details including name, address, phone number, email (must comply with PIPEDA requirements)

2. Position Information: Details of the position being applied for, including job title, department, and preferred start date

3. Work Eligibility: Confirmation of legal right to work in Canada

4. Education History: Academic qualifications, institutions attended, graduation dates, and degrees/diplomas obtained

5. Employment History: Previous work experience, including company names, positions held, dates of employment, and responsibilities

6. References: Professional references contact information

7. Declaration: Statement confirming accuracy of information and consent for reference checks

8. Privacy Notice: Information about how personal data will be collected, used, and protected as per PIPEDA requirements

What sections are optional to include in a New Job Application Form?

1. Professional Certifications: Section for listing relevant professional certifications and licenses - include when position requires specific qualifications

2. Language Proficiency: Assessment of language skills in English/French - include for positions requiring specific language capabilities

3. Voluntary Self-Identification: Optional section for employment equity purposes - include for organizations subject to Employment Equity Act

4. Criminal Background Declaration: Include only if relevant to the position and permitted by applicable laws

5. Skills Assessment: Specific skills relevant to the position - include when specific technical or soft skills need to be assessed

6. Availability: Work schedule preferences and restrictions - include for positions with flexible hours or shift work

7. Accommodation Requirements: Section for candidates to request accommodation in the hiring process - include to comply with accessibility legislation

What schedules should be included in a New Job Application Form?

1. Schedule A - Job Description: Detailed description of the position, responsibilities, and requirements

2. Schedule B - Benefits Summary: Overview of company benefits package and eligibility requirements

3. Schedule C - Employment Terms: Basic terms of employment including hours, location, and compensation range

4. Appendix 1 - Required Documentation Checklist: List of documents required to complete the application process

5. Appendix 2 - Equal Employment Opportunity Statement: Company's commitment to equal employment opportunities and non-discrimination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Canada

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Professional Services

Public Sector

Non-Profit

Construction

Hospitality

Transportation

Energy

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

People Operations

Employee Relations

Corporate Services

Administration

Relevant Roles

Human Resources Manager

Recruitment Specialist

HR Business Partner

Talent Acquisition Manager

HR Director

Hiring Manager

Department Manager

Legal Counsel

Compliance Officer

HR Administrator

Recruitment Coordinator

Industries
Canadian Human Rights Act: Prohibits discrimination in employment based on protected grounds including race, gender, age, disability, etc. The job application must avoid questions that could lead to discriminatory hiring practices.
Personal Information Protection and Electronic Documents Act (PIPEDA): Governs the collection, use, and disclosure of personal information. Ensures that any personal information collected in the job application is necessary and properly protected.
Employment Equity Act: Promotes equality in the workplace and requires employers to identify and remove barriers for designated groups. The application form should allow for voluntary self-identification.
Accessibility for Ontarians with Disabilities Act (AODA): Although provincial, this act sets important standards for accessibility in employment processes that are often adopted across Canada. The application form should be accessible to all candidates.
Provincial Employment Standards Acts: Each province has its own employment standards legislation that may affect what information can be requested during the application process.
Canadian Criminal Records Act: Relevant if the position requires criminal background checks, governing how and when criminal record information can be requested.
Official Languages Act: For federal positions or organizations operating in multiple provinces, forms may need to be available in both English and French.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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