Legal Templates
Employee Requisition Form

Employee Requisition Form for Canada

Employee Requisition Form Template for Canada

The Employee Requisition Form is a standardized document used in Canadian organizations to formally initiate and authorize the hiring process for new or replacement positions. This document ensures compliance with Canadian federal and provincial employment laws while capturing essential information about the position requirements, business justification, budget implications, and necessary approvals. It serves as a critical control document that aligns hiring decisions with organizational strategy, budget constraints, and legal requirements across all Canadian jurisdictions.

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What is a Employee Requisition Form?

The Employee Requisition Form is a fundamental document in Canadian organizations' recruitment processes, designed to standardize and control hiring initiatives while ensuring compliance with federal and provincial employment legislation. This form is typically initiated when a department identifies the need for additional staff, whether for a new position or to replace departing employees. It requires detailed documentation of position requirements, business justification, budget availability, and multiple levels of approval. The document serves as both a control mechanism for workforce planning and a compliance tool that helps organizations maintain proper documentation of hiring decisions. The form is structured to capture all necessary information required by Canadian employment standards and human rights legislation, while also addressing organization-specific requirements such as budget controls and internal approval processes.

What sections should be included in a Employee Requisition Form?

1. Requisition Details: Basic information including requisition number, date submitted, and department

2. Position Information: Job title, position type (full-time/part-time), employment status (permanent/temporary/contract), and reporting relationship

3. Business Justification: Reason for the position (new/replacement), business need, and impact on department/organization

4. Job Requirements: Essential qualifications, education, experience, skills, and competencies required for the role

5. Compensation Details: Salary range, grade/level, benefits eligibility, and other compensation-related information

6. Budget Information: Cost center, budget confirmation, and financial impact analysis

7. Approval Chain: Required signatures from hiring manager, department head, finance, and HR

What sections are optional to include in a Employee Requisition Form?

1. Employment Equity Considerations: Section to be included when position falls under employment equity requirements or specific diversity initiatives

2. Special Working Conditions: To be included when position involves unusual hours, travel, physical requirements, or specific working conditions

3. Security Clearance Requirements: Required for positions needing specific security clearances or background checks

4. Union Considerations: Include when position falls under collective agreement or requires union consultation

5. Remote Work Options: Section detailing remote work possibilities and requirements, if applicable

6. Language Requirements: Include when position requires specific language proficiencies (particularly relevant for bilingual positions in Canada)

What schedules should be included in a Employee Requisition Form?

1. Job Description: Detailed description of role, responsibilities, and requirements

2. Organization Chart: Visual representation of where the position fits in the organizational structure

3. Skills Assessment Matrix: Detailed breakdown of required skills and their importance/priority level

4. Budget Authorization Form: Detailed financial documentation supporting the position request

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Canada

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant legal definitions
Position Type
Employment Status
Hiring Manager
Cost Center
Budget Authority
Position Grade
FTE (Full-Time Equivalent)
Requisition Number
Essential Qualifications
Preferred Qualifications
Compensation Range
Reporting Relationship
Position Classification
Working Hours
Employment Equity Designation
Collective Agreement
Probationary Period
Budget Year
Authorization Level
Department Code
Position Code
Security Clearance Level
Language Proficiency Level
Remote Work Status
Benefits Eligibility
Position Duration
Union Status
Replacement Position
New Position
Internal Transfer
Clauses
Position Details
Budget Authorization
Reporting Structure
Employment Classification
Compensation Range
Qualifications Requirements
Working Conditions
Position Justification
Employment Equity Considerations
Budget Impact
Approval Requirements
Position Duration
Security Requirements
Language Requirements
Work Location
Union Considerations
Benefits Eligibility
Health and Safety Requirements
Training Requirements
Equipment Requirements
Travel Requirements
Physical Requirements
Succession Planning
Internal Posting Requirements
Organizational Impact
Relevant Industries

Healthcare

Technology

Financial Services

Manufacturing

Retail

Education

Government

Non-profit

Construction

Professional Services

Transportation

Energy

Telecommunications

Mining

Agriculture

Relevant Teams

Human Resources

Finance

Operations

Recruitment

Compliance

Legal

Senior Management

Department Leadership

Budget Control

Talent Acquisition

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

Department Director

Finance Manager

Budget Analyst

Compliance Officer

HR Business Partner

Talent Acquisition Manager

Operations Manager

Executive Assistant

Project Manager

Team Lead

Industries
Canadian Human Rights Act: Federal legislation that prohibits discriminatory practices in employment and ensures equal opportunity based on protected grounds such as age, gender, race, religion, etc.
Employment Equity Act: Federal law requiring employers to identify and eliminate employment barriers for designated groups (women, Indigenous peoples, persons with disabilities, and visible minorities)
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy law governing the collection, use, and disclosure of personal information in the hiring process
Canada Labour Code: Federal legislation establishing basic employment standards, including job classifications, minimum wage requirements, and working conditions
Accessibility for Ontarians with Disabilities Act (AODA) or equivalent provincial legislation: Provincial laws requiring employers to meet accessibility standards in their hiring processes and workplace accommodations
Provincial Employment Standards Act: Provincial legislation governing specific employment standards, varying by province, including job classifications and minimum employment standards
Provincial Human Rights Code: Provincial legislation providing additional human rights protections and requirements specific to each province
Pay Equity Act: Federal legislation ensuring equal pay for work of equal value, which affects job classifications and compensation structures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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