Legal Templates
Pre Employment Declaration

Pre Employment Declaration for Canada

Pre Employment Declaration Template for Canada

A Pre-Employment Declaration is a formal document used in Canadian workplaces where prospective employees declare and certify various aspects of their background, qualifications, and circumstances that are relevant to their potential employment. The document complies with federal legislation such as PIPEDA, the Canadian Human Rights Act, and provincial employment standards, while also addressing specific provincial requirements. It serves as a legal record of the candidate's declarations regarding their work authorization, criminal history, conflicts of interest, health considerations requiring accommodation, and other relevant disclosures that may impact their employment suitability.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

Get our Canada-compliant Pre Employment Declaration

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Pre Employment Declaration

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Pre Employment Declaration?

The Pre-Employment Declaration is a fundamental component of the Canadian hiring process, designed to gather and verify crucial information about prospective employees before they commence employment. This document is typically used after a conditional offer of employment has been made but before the employment relationship formally begins. It requires candidates to provide truthful declarations about various aspects of their background, including work authorization, criminal history, conflicts of interest, and any circumstances requiring workplace accommodation. The declaration must comply with federal legislation such as PIPEDA and the Canadian Human Rights Act, as well as relevant provincial employment and privacy laws. It serves both as a risk management tool for employers and a transparent disclosure mechanism for candidates, helping ensure that all relevant information is properly documented and verified before employment commences.

What sections should be included in a Pre Employment Declaration?

1. Personal Information: Declarant's full legal name, contact information, and other relevant identifying details

2. Work Authorization: Declaration of legal right to work in Canada, including citizenship/permanent residence status or valid work permit details

3. Educational Background: Confirmation of academic qualifications and professional certifications relevant to the position

4. Employment History: Declaration regarding previous employment, including any non-compete obligations or restrictions

5. Health and Safety: Declaration of any medical conditions or disabilities that may affect job performance or require accommodation

6. Criminal Record: Declaration regarding criminal convictions relevant to the position

7. Conflict of Interest: Disclosure of any potential conflicts of interest, including other employment or business interests

8. Information Accuracy: Certification that all information provided in the application process and declaration is true and complete

9. Acknowledgment: Understanding that false declarations may result in termination of employment process or subsequent employment

What sections are optional to include in a Pre Employment Declaration?

1. Professional Licenses: Declaration regarding professional licenses and standing - include for regulated professions only

2. Bankruptcy/Financial Status: Declaration of bankruptcy history - include for financial sector positions or roles with financial responsibility

3. Security Clearance: Declaration regarding ability to obtain required security clearances - include for positions requiring security clearance

4. Vehicle/Driving Record: Declaration of driving record and licenses - include for positions requiring driving duties

5. Social Media: Declaration regarding social media presence and professional online conduct - include for public-facing or senior roles

What schedules should be included in a Pre Employment Declaration?

1. Schedule A - Position Requirements: Detailed list of specific requirements and qualifications for the position being applied for

2. Schedule B - Required Documentation: List of supporting documents that must be provided to verify declarations made

3. Appendix 1 - Privacy Notice: Details of how personal information will be collected, used, stored, and protected in compliance with privacy laws

4. Appendix 2 - Background Check Authorization: Separate authorization form for conducting background checks, if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant Industries

Financial Services

Healthcare

Education

Technology

Manufacturing

Retail

Government

Transportation

Construction

Professional Services

Telecommunications

Energy

Mining

Non-Profit

Defense

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Personnel Management

Risk Management

Employee Relations

Talent Acquisition

Operations

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Human Resources Director

Financial Analyst

Software Developer

Project Manager

Sales Representative

Operations Manager

Security Officer

Healthcare Professional

Teacher

Administrative Assistant

Technical Support Specialist

Customer Service Representative

Research Scientist

Legal Counsel

Maintenance Technician

Production Supervisor

Quality Assurance Specialist

Driver

Industries
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal law governing the collection, use, and disclosure of personal information in the private sector, ensuring employers only collect necessary information and handle it appropriately
Canadian Human Rights Act: Prohibits discrimination in employment based on protected grounds such as age, gender, race, religion, disability, etc., affecting what information can be requested in pre-employment declarations
Canada Labour Code: Federal legislation establishing basic employment rights and standards, including provisions about pre-employment requirements and disclosures
Provincial Employment Standards Acts: Provincial laws governing employment relationships and standards, which may affect pre-employment requirements and disclosures in specific provinces
Occupational Health and Safety Act: Regulations regarding workplace safety that may require specific pre-employment disclosures about physical capabilities or health conditions affecting job performance
Criminal Records Act: Governs the disclosure and use of criminal record information in employment contexts, including requirements for background checks
Immigration and Refugee Protection Act: Requires verification of an individual's legal right to work in Canada, affecting pre-employment documentation requirements
Provincial Privacy Laws (e.g., PIPA in BC and Alberta): Provincial legislation governing the collection and use of personal information, which may have additional requirements beyond PIPEDA
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

No matches found.

Form For New Employees

Standard Canadian employee onboarding forms package for collecting essential information and ensuring regulatory compliance in all provinces and territories.

find out more

Certification Of Employment

A Canadian-compliant formal document verifying current or past employment status, adhering to federal and provincial employment and privacy laws.

find out more

Pre Employment Declaration

A Canadian legal document where prospective employees formally declare and certify information about their background and qualifications relevant to employment.

find out more

Full And Final Settlement Letter To Employee

A Canadian legal document outlining employment termination settlement terms and conditions, including compensation and release of claims, in compliance with federal and provincial employment laws.

find out more

Former Employee Reference Letter For Employee

A formal Canadian employment reference document providing verified employment history and performance assessment, compliant with federal and provincial employment standards.

find out more

Abandonment Of Employment Letter

A formal Canadian employment document declaring the termination of employment due to unauthorized and extended absence from work, compliant with federal and provincial employment standards.

find out more

Pay Increase Letter To Employee

A formal document used in Canadian workplaces to officially communicate and document an employee's salary increase, compliant with federal and provincial employment laws.

find out more

New Job Form

A Canadian-compliant employment form that establishes and documents the fundamental terms and conditions of employment for new hires.

find out more

Letter Of Acceptance Of Employment

A formal document under Canadian employment law where a prospective employee officially accepts a job offer and its associated terms and conditions.

find out more

Asset Form For Employee

A Canadian-compliant form documenting the assignment of company assets to employees, including terms of use and responsibilities.

find out more

Employment Registration Form

A Canadian-compliant form for collecting essential new employee information, including personal details, employment information, and required legal documentation.

find out more

Job Vacancy Form

A Canadian-compliant document used to initiate and document the recruitment process, capturing essential position information while adhering to federal and provincial employment laws.

find out more

Employee Requisition Form

A Canadian compliance-focused document used to formally request and authorize new or replacement staff positions, ensuring alignment with employment laws and organizational requirements.

find out more

Maternity Leave Form For Government Employees

A standardized Canadian federal government form for processing maternity leave requests and associated benefits for government employees.

find out more

Job Seeker Registration Form

A Canadian-compliant registration form for collecting and processing job seeker information, including personal details, work history, and job preferences.

find out more

Cleaning Job Application Form

A Canadian-compliant job application form for cleaning positions, designed to collect candidate information while adhering to federal and provincial employment standards.

find out more

Seasonal Workers Application Form

Canadian seasonal worker application form for foreign agricultural workers under SAWP or TFWP programs, compliant with federal and provincial requirements.

find out more

Registration Letter For Job

A formal Canadian employment documentation that confirms and registers the employment relationship, outlining key terms and conditions in compliance with federal and provincial standards.

find out more

Memorandum Letter For Employees

A Canadian employment document that formally outlines employment terms and conditions, ensuring compliance with federal and provincial standards.

find out more

Self Employed Contractor Invoice

A CRA-compliant invoice template for self-employed contractors in Canada, including tax calculations and service details.

find out more

Employee Exit Clearance Form

A Canadian-compliant form documenting an employee's formal exit process, including asset returns, access deactivation, and administrative clearances.

find out more

Employment Verification Form

A Canadian-compliant document confirming employment status and details, adhering to federal and provincial privacy laws.

find out more

Job Registration Form

A Canadian-compliant form for collecting and documenting essential new employee information for HR and payroll purposes.

find out more

New Hire Form

A standardized Canadian employment form for collecting essential new hire information and ensuring legal compliance in the employment relationship.

find out more

Fixed Term Contract

A Canadian-compliant employment agreement establishing a temporary employment relationship with defined start and end dates.

find out more

Clearance Certificate For Employee

A Canadian legal document certifying an employee's completion of all clearance procedures and obligations upon employment termination.

find out more

Casual Employment Agreement

A Canadian-compliant agreement establishing terms for casual employment with variable hours and no minimum guaranteed work.

find out more

Recommendation Letter For Job Application

A formal recommendation letter supporting a job candidate's application in the Canadian market, providing professional assessment of the candidate's capabilities and character.

find out more

Hiring Request Form

A Canadian-compliant form used to request and obtain approval for new or replacement hires, capturing position details and required authorizations.

find out more

Employment Income Verification Letter

A Canadian-compliant formal letter confirming an individual's employment status and income details, issued by an employer for third-party verification purposes.

find out more

Employee Transfer Request Letter

A formal Canadian workplace document requesting an internal employee transfer, compliant with federal and provincial employment standards.

find out more

Employee Reference Check Form

A Canadian-compliant form for conducting and documenting professional reference checks during the hiring process, adhering to federal and provincial employment and privacy regulations.

find out more

Company Employment Letter

A Canadian-compliant employment letter outlining the terms and conditions of employment between a company and an employee, following federal and provincial employment standards.

find out more

Hotel Job Application Form

A Canadian-compliant job application form for hotel positions, adhering to federal and provincial employment laws.

find out more

Self Employment Income Verification Form

A Canadian-compliant form for verifying self-employed individuals' income, used for financial and official purposes.

find out more

Short Form Employment Agreement

A concise Canadian employment agreement template that covers essential employment terms while ensuring compliance with Canadian employment standards.

find out more

Employee Eligibility Form

A Canadian legal document for verifying employee work eligibility and collecting essential employment information in compliance with federal and provincial regulations.

find out more

New Job Application Form

A Canadian-compliant job application form for collecting standardized information from potential employees while adhering to federal and provincial employment laws.

find out more

Self Employment Profit And Loss Form

A Canadian tax reporting document for self-employed individuals to record and calculate business income, expenses, and net profit or loss in accordance with CRA requirements.

find out more

Employment Information Form

A Canadian-compliant form for collecting and maintaining essential employee information and employment details.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

Generate Legal Docs Free

Create your first 2 documents for free
You keep IP ownership of your information
Your data doesn't train Genie's AI
2 Docs LeftAccess Now
*No registration required