New Job Application Form for the United States

New Job Application Form Template for United States

A standardized U.S. employment application form that complies with federal and state labor laws, designed to collect relevant information from job candidates while maintaining legal compliance with anti-discrimination legislation, privacy requirements, and fair hiring practices. The form facilitates the systematic collection of applicant information including work history, educational background, and qualifications while avoiding prohibited inquiries under U.S. employment law.

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What is a New Job Application Form?

The New Job Application Form serves as a crucial HR document for U.S. employers to standardize their hiring process while ensuring compliance with federal and state regulations. This document is essential for gathering pertinent information about potential employees, including their qualifications, work history, and eligibility to work in the United States. It must be carefully structured to avoid discriminatory practices prohibited by Title VII, ADA, ADEA, and other applicable laws. The form typically excludes questions about protected characteristics while focusing on job-relevant qualifications and experience.

What sections should be included in a New Job Application Form?

1. Personal Information: Basic contact details including legal name, address, phone number, email address

2. Position Information: Details about the position being applied for, including role title, desired start date, and salary expectations (where legally permitted)

3. Work Authorization: Confirmation of legal right to work in the United States, including relevant visa status if applicable

4. Education Background: Academic qualifications, certifications, and relevant educational history

5. Work Experience: Previous employment history, including company names, dates of employment, roles, and key responsibilities

What sections are optional to include in a New Job Application Form?

1. Professional References: Section for providing contact information of professional references when required by the employer

2. Skills Assessment: Detailed section for listing technical skills, certifications, and competencies relevant to the position

3. Background Check Authorization: Optional section for background check consent, including criminal history where legally permitted

4. Voluntary Self-Identification: Optional section for Equal Employment Opportunity data collection, must be clearly marked as voluntary

What schedules should be included in a New Job Application Form?

1. Equal Employment Opportunity Statement: Standard EEO policy statement and company's commitment to non-discrimination

2. Privacy Notice: Detailed information about how the applicant's personal information will be collected, used, stored, and protected

3. Certification and Authorization Form: Document for applicant's signature confirming truthfulness of provided information and authorizing verification

4. State-Specific Addendum: Additional state-required disclosures and notices based on jurisdiction

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Clauses
Industries

Title VII Civil Rights Act 1964: Federal law prohibiting discrimination based on race, color, religion, sex, or national origin. Application forms must avoid questions that could reveal these protected characteristics.

Americans with Disabilities Act (ADA): Federal law that restricts disability-related questions during the application stage and requires reasonable accommodations in the application process.

Age Discrimination in Employment Act (ADEA): Federal law protecting individuals 40 and older from age discrimination. Application forms should avoid direct age-related questions.

Immigration Reform and Control Act: Federal law permitting questions about work authorization in the US, while prohibiting discrimination based on citizenship status.

Fair Credit Reporting Act: Federal law establishing requirements for background check notifications and consent requirements for credit checks during application process.

Genetic Information Nondiscrimination Act (GINA): Federal law prohibiting the collection of genetic information during the application process.

Ban the Box Laws: State-specific laws restricting when and how employers can inquire about criminal history on job applications.

Salary History Bans: State-specific laws prohibiting employers from asking about previous salary information during the application process.

State Discrimination Protections: State-specific laws providing additional protected categories and varying requirements by jurisdiction beyond federal protections.

State Privacy Laws: State-specific requirements regarding data collection, storage, and disclosure in employment applications.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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