Architects Final Certificate Template for Canada

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Key Requirements PROMPT example:

Architects Final Certificate

I need an Architect's Final Certificate for a 15-story commercial building in Ontario, scheduled for completion in March 2025, with specific provisions for staged holdback release and multiple tenant fit-out phases.

Document background
The Architect's Final Certificate is a critical document in the construction project lifecycle, required under Canadian construction law and professional architectural practice. This certificate is issued when the architect is satisfied that all construction work has been completed in accordance with the contract documents, specifications, and applicable building codes. It typically follows a detailed final inspection and verification that all deficiencies have been addressed. The document is essential for releasing final payments and statutory holdbacks, and it often serves as a trigger for the commencement of warranty periods. The certificate must comply with provincial construction laws and architectural association requirements, and it provides important protection for all parties involved in the construction project. The Architect's Final Certificate also serves as a professional declaration that can be relied upon by owners, contractors, and financial institutions.
Suggested Sections

1. Project Identification: Full details of the project including project name, address, and reference numbers

2. Parties Information: Names and addresses of the Owner, Contractor, and Architect

3. Contract Reference: Details of the original contract, including date and contract number

4. Certification Statement: Formal statement certifying that the work has been completed in accordance with the contract documents

5. Financial Summary: Statement of the final contract sum, including all approved changes

6. Completion Confirmation: Declaration that all deficiencies have been addressed and work is complete

7. Professional Declaration: Architect's professional statement of inspection and approval

8. Date and Signature: Official date of certification and architect's signature with professional seal

Optional Sections

1. Deficiency List Status: Confirmation of completion of previously identified deficiencies, used when there was a significant deficiency list

2. Warranty Information: Reference to ongoing warranty obligations, used when specific warranty terms need to be highlighted

3. Holdback Release: Specific authorization for release of holdback funds, used when required by provincial construction law

4. Conditions or Reservations: Any conditions or limitations to the certificate, used when there are specific exclusions or conditions

5. Statutory Declaration Reference: Reference to contractor's statutory declaration, used when required by local regulations

Suggested Schedules

1. Schedule A - Payment Summary: Detailed breakdown of the final contract sum, including original contract price, approved changes, and final amount

2. Schedule B - Change Orders Summary: List of all approved change orders and their financial impact

3. Schedule C - Warranties List: Summary of all warranties and their effective dates

4. Appendix 1 - Supporting Documents: List of attached supporting documents such as statutory declarations, insurance certificates, and warranty certificates

5. Appendix 2 - Final Inspection Report: Copy or summary of the final inspection report confirming completion of all work

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Real Estate

Architecture

Property Development

Commercial Property

Residential Property

Industrial Construction

Infrastructure

Public Sector Construction

Healthcare Construction

Educational Facilities

Retail Development

Relevant Teams

Legal

Construction

Project Management

Architecture

Property Development

Operations

Finance

Facilities Management

Real Estate

Quality Assurance

Procurement

Contract Administration

Relevant Roles

Architect

Project Manager

Construction Manager

Quantity Surveyor

Contract Administrator

Development Manager

Property Developer

Construction Director

Chief Operating Officer

Facilities Manager

Real Estate Manager

Construction Law Attorney

Building Inspector

Commercial Director

Finance Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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