Final Payment Certificate (Construction) Template for Canada

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Key Requirements PROMPT example:

Final Payment Certificate (Construction)

"I need a Final Payment Certificate (Construction) for a commercial building project in Ontario, with a contract value of $5.2M, where there are three outstanding minor deficiencies that will be completed by March 2025, and we need to account for a 10% holdback release."

Document background
The Final Payment Certificate (Construction) is a critical document used at the conclusion of construction projects in Canada, governed by provincial construction legislation and regulations. It serves as the formal certification that all construction work has been completed satisfactorily according to the contract requirements. This document is typically issued after the completion of any deficiency work, receipt of all required documentation, and confirmation that all subcontractors and suppliers have been paid. The certificate includes comprehensive financial details, including the original contract sum, all approved changes, previous payments, and final payment calculations. It also addresses the release of statutory holdbacks as required by provincial legislation. The document is essential for project closeout and triggers the release of final payment, making it a crucial tool in construction project management and financial administration.
Suggested Sections

1. Project Identification: Details of the construction project including project name, address, and contract reference number

2. Parties: Identification of the Owner, Contractor, and Payment Certifier/Contract Administrator

3. Contract Reference: Reference to the original contract, including date and any amendments

4. Certification Statement: Formal statement certifying substantial completion and satisfaction of contract requirements

5. Payment Summary: Detailed breakdown of the final payment amount, including original contract sum, approved changes, and previous payments

6. Holdback Release: Confirmation of statutory holdback amounts and release authorization

7. Statutory Declaration: Confirmation that all subcontractors and suppliers have been paid

8. Signature Block: Space for authorized signatures and date of certification

Optional Sections

1. Deficiency List Resolution: Confirmation that all previously identified deficiencies have been resolved - include when there were documented deficiencies

2. Warranty Information: Details of ongoing warranty obligations - include when specific warranty terms extend beyond standard requirements

3. Lien Status: Statement regarding any registered liens and their resolution - include when liens were registered during the project

4. Tax Adjustment: Specific GST/HST calculations and adjustments - include when tax arrangements were non-standard

5. Seasonal Work Completion: Details of any seasonal or weather-dependent work to be completed - include when applicable to project circumstances

Suggested Schedules

1. Schedule A - Payment Calculation Detail: Detailed breakdown of final payment calculation including all change orders and adjustments

2. Schedule B - Statutory Declaration Form: Standard form of statutory declaration regarding payment of subcontractors and suppliers

3. Schedule C - Release of Liens: Copies of releases of liens or statutory declarations regarding liens

4. Schedule D - Completion Certificate: Copy of the substantial completion certificate and occupancy permit if applicable

5. Schedule E - Outstanding Claims Resolution: Documentation of resolution of any claims or disputes

6. Appendix 1 - Final As-Built Drawings List: List of all as-built drawings and documentation provided

7. Appendix 2 - Warranties and Guarantees: List of all warranties and guarantees applicable to the work

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Commercial Construction

Residential Development

Industrial Construction

Infrastructure Development

Healthcare Facilities

Educational Facilities

Retail Construction

Hotel and Hospitality

Government and Public Works

Mining and Resources

Transportation

Energy and Utilities

Relevant Teams

Legal

Finance

Project Management

Construction Management

Contract Administration

Procurement

Accounts Payable

Risk Management

Commercial

Quality Assurance

Relevant Roles

Project Manager

Construction Manager

Contract Administrator

Quantity Surveyor

Chief Financial Officer

Financial Controller

Project Accountant

Construction Site Supervisor

Project Director

Legal Counsel

Claims Manager

Commercial Manager

Finance Director

Procurement Manager

Cost Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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