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1. Project Identification: Details of the project including project name, address, contract reference number, and date of original contract
2. Parties: Full legal names and addresses of all relevant parties (Owner, Contractor, Architect/Engineer if applicable)
3. Completion Declaration: Formal statement declaring that the work has been completed in accordance with the contract documents
4. Date of Substantial Completion: The official date when substantial completion was achieved
5. Certification: Professional certification by authorized person(s) that the work meets all required standards and specifications
6. Signatures: Space for required signatures from authorized representatives of all relevant parties
1. Deficiency List: List of any minor deficiencies that don't prevent substantial completion - use when there are outstanding minor items
2. Warranty Period Declaration: Statement of when warranty periods commence - include when specific warranty terms need to be highlighted
3. Value of Work Completed: Statement of the final contract value - include for payment processing purposes
4. Holdback Release Terms: Details of holdback release timing - include when required by provincial lien legislation
5. Statutory Declaration: Declaration regarding payment of subcontractors and suppliers - include when required by contract or law
1. Schedule A - Deficiency List: Detailed list of any remaining minor deficiencies, including completion timeline and value
2. Schedule B - As-Built Drawing List: List of all as-built drawings submitted with the certificate
3. Schedule C - Warranties and Guarantees: List of all warranties and guarantees provided, including commencement dates and durations
4. Appendix 1 - Supporting Documentation: Copies of relevant permits, inspections, and test results confirming completion
5. Appendix 2 - Progress Photos: Final progress photos demonstrating completion of major project components
Work
Contract
Contract Documents
Project
Owner
Contractor
Consultant
Architect/Engineer
Deficiencies
Date of Substantial Completion
Holdback
Certificate of Completion
As-Built Documents
Place of Work
Substantial Performance
Ready-for-Occupancy
Contract Price
Warranty Period
Lien Period
Party Identification
Certification of Completion
Substantial Performance
Deficiency Identification
Warranty Commencement
Holdback Release
Professional Certification
Lien Rights
Outstanding Works
Documentation Requirements
Compliance Declaration
Payment Terms
Inspection Confirmation
Authorization and Execution
Construction
Real Estate Development
Infrastructure
Commercial Property
Residential Development
Industrial Development
Public Works
Healthcare Facilities
Educational Facilities
Retail Development
Hospitality
Legal
Construction
Project Management
Operations
Facilities Management
Contract Administration
Quality Assurance
Development
Property Management
Technical Services
Procurement
Project Manager
Construction Manager
Site Superintendent
Contract Administrator
Quantity Surveyor
Architect
Professional Engineer
Construction Lawyer
Building Inspector
Development Manager
Facilities Manager
Property Manager
Chief Operating Officer
Construction Director
Project Coordinator
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