Executive Assistant Confidentiality Agreement for Australia

Executive Assistant Confidentiality Agreement Template for Australia

This document is an Australian-law governed confidentiality agreement specifically designed for Executive Assistants who have access to sensitive corporate information, executive communications, and confidential business data. It establishes comprehensive confidentiality obligations, defines the scope of confidential information, outlines security protocols, and specifies the responsibilities of the Executive Assistant in protecting sensitive information during and after their employment. The agreement complies with Australian privacy laws, employment regulations, and corporate governance requirements while providing robust protection for the employer's confidential information.

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What is a Executive Assistant Confidentiality Agreement?

This Executive Assistant Confidentiality Agreement is designed for use when engaging Executive Assistants who will have access to sensitive corporate information, executive communications, and confidential business materials. The agreement is structured under Australian law and incorporates relevant provisions from the Privacy Act 1988 (Cth), Fair Work Act 2009 (Cth), and other applicable legislation. It is particularly important for organizations where Executive Assistants handle sensitive information such as strategic plans, financial data, personal information of executives, corporate communications, and intellectual property. The agreement includes comprehensive definitions of confidential information, specific security protocols, post-employment obligations, and clear consequences for breach, making it suitable for both large corporations and smaller businesses operating in Australia.

What sections should be included in a Executive Assistant Confidentiality Agreement?

1. Parties: Identifies the employer and the Executive Assistant who are entering into the agreement

2. Background: Explains the context of the agreement, including the Executive Assistant's role and their access to confidential information

3. Definitions: Defines key terms including 'Confidential Information', 'Intellectual Property', 'Trade Secrets', and other relevant terms

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the Executive Assistant's role

5. Confidentiality Obligations: Core obligations regarding the protection and non-disclosure of confidential information

6. Permitted Disclosures: Circumstances under which confidential information may be disclosed

7. Security Measures: Specific measures the Executive Assistant must take to protect confidential information

8. Return of Confidential Information: Requirements for returning or destroying confidential information upon termination

9. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect

10. Breach and Consequences: Outlines what constitutes a breach and the consequences thereof

11. General Provisions: Standard provisions including governing law, entire agreement, and amendments

What sections are optional to include in a Executive Assistant Confidentiality Agreement?

1. Non-Competition: Optional restrictions on working for competitors, used when the role involves access to highly sensitive competitive information

2. Non-Solicitation: Restrictions on soliciting employees or clients, included when the EA has significant contact with key stakeholders

3. Intellectual Property Rights: Additional provisions regarding IP created during employment, included when the EA may be involved in creative or innovative work

4. Social Media Policy: Guidelines for social media usage, included when the EA manages social media accounts or has access to social media credentials

5. Remote Work Provisions: Additional security and confidentiality measures for remote work, included when remote work is permitted

6. Third Party Information: Specific provisions for handling third party confidential information, included when the EA regularly deals with external partners' information

What schedules should be included in a Executive Assistant Confidentiality Agreement?

1. Schedule A - Specified Confidential Information: Detailed list of specific types of confidential information the EA will have access to

2. Schedule B - Security Protocols: Detailed security procedures and protocols to be followed

3. Schedule C - Approved Third Party Recipients: List of approved third parties to whom confidential information may be disclosed

4. Appendix 1 - Acknowledgment Form: Form for the EA to sign acknowledging receipt and understanding of the agreement

5. Appendix 2 - Exit Procedures: Checklist of procedures to be followed when employment ends

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Sector

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Technology

Healthcare

Professional Services

Manufacturing

Real Estate

Entertainment

Retail

Energy

Education

Government

Non-Profit

Legal Services

Telecommunications

Consulting

Relevant Teams

Executive Office

Administration

Corporate Services

Office Management

Board Support

Human Resources

Legal

Corporate Secretariat

Operations

Relevant Roles

Executive Assistant

Personal Assistant

Executive Secretary

Chief of Staff

Administrative Assistant

Executive Support Officer

Board Secretary

Office Manager

Administrative Manager

Executive Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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