Tenant Information Release Form for United Arab Emirates

Tenant Information Release Form Template for United Arab Emirates

A comprehensive legal document used in the United Arab Emirates that authorizes the release of tenant-related information from a landlord or property manager to specified third parties. This form complies with UAE Federal Decree-Law No. 45 of 2021 on Personal Data Protection and relevant emirate-specific property laws. It provides a structured framework for obtaining explicit consent for information sharing while protecting the rights and interests of all parties involved in the information release process. The document includes specific provisions for data protection, scope of information to be shared, duration of authorization, and clear identification of all authorized recipients.

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What is a Tenant Information Release Form?

The Tenant Information Release Form is a critical document used in the United Arab Emirates real estate sector when there is a need to share tenant information with authorized third parties. This form becomes necessary in various situations, such as when potential new landlords require rental history verification, when banks need tenant information for mortgage applications, or when government entities require tenant details for official purposes. The document ensures compliance with UAE's data protection laws, particularly Federal Decree-Law No. 45 of 2021, and relevant emirate-specific property regulations. It provides a formal mechanism for obtaining and documenting tenant consent for information sharing, specifying exactly what information can be shared, with whom, and for how long. The form includes comprehensive details about the tenant, the current landlord or property manager, and the intended recipients of the information, along with specific provisions for data protection and privacy compliance.

What sections should be included in a Tenant Information Release Form?

1. Parties: Identification of the tenant (information provider), landlord/property manager (information holder), and authorized recipient of information

2. Background: Brief context about the tenancy and purpose of information release

3. Definitions: Key terms used in the form including 'Confidential Information', 'Personal Data', 'Authorized Recipients'

4. Information to be Released: Detailed specification of the exact information authorized for release (e.g., rental payment history, tenant contact details, lease terms)

5. Purpose of Release: Clear statement of the specific purpose(s) for which the information may be used

6. Duration of Authorization: Specific period for which the authorization remains valid

7. Data Protection Compliance: Statements ensuring compliance with UAE data protection laws and consent requirements

8. Authorization Statement: Formal declaration of consent by the tenant for information release

9. Execution: Signature blocks for all parties with date and witness provisions

What sections are optional to include in a Tenant Information Release Form?

1. Third Party Authorization: Additional section when information is to be released to multiple third parties

2. Corporate Authorization: Special provisions when the tenant is a corporate entity, including authority verification

3. Revocation Rights: Section detailing the process for revoking the authorization before its expiry

4. Translation Declaration: Required when the form is provided in multiple languages, confirming the governing language

5. Electronic Consent: Additional provisions when the form is being executed electronically

What schedules should be included in a Tenant Information Release Form?

1. Schedule 1 - Detailed Information List: Comprehensive list of specific information items authorized for release

2. Schedule 2 - Authorized Recipients: List of all authorized recipients and their contact details when multiple parties are involved

3. Schedule 3 - Supporting Documents: List of any supporting documents provided to verify tenant identity or authority

4. Appendix A - Identity Verification: Copies of identity documents of the tenant and authorized signatories

5. Appendix B - Corporate Authorization Documents: Required for corporate tenants - includes board resolutions or power of attorney if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Cost

Free to use
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Banking & Finance

Legal Services

Government Services

Corporate Services

Facilities Management

Property Development

Relevant Teams

Legal

Property Management

Leasing

Compliance

Real Estate Operations

Tenant Relations

Administrative Support

Facilities Management

Document Control

Risk Management

Relevant Roles

Property Manager

Leasing Manager

Real Estate Agent

Legal Counsel

Compliance Officer

Tenant Relations Manager

Building Manager

Facilities Manager

Real Estate Administrator

Property Management Director

Leasing Administrator

Data Protection Officer

Real Estate Operations Manager

Housing Coordinator

Tenant Services Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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