Notary Public Invoice Template for the United Arab Emirates

A Notary Public Invoice is your essential billing document when providing notarial services in the United Arab Emirates. This template ensures you comply with UAE Federal Law No. 22 of 1991, which governs notarial activities, while meeting commercial documentation requirements under UAE Federal Law No. 18 of 1993. Your invoice serves as both a financial record and legal proof of services rendered, making it crucial for maintaining professional standards and regulatory compliance.

When do you need this document?

You need this invoice template whenever you provide notarial services to individuals or businesses in the UAE. This includes document authentication, attestation of signatures, certification of copies, witnessing of affidavits, and notarization of commercial agreements. The invoice is particularly important when serving corporate clients who require detailed documentation for their accounting records, or when providing services that will be submitted to government entities like the Ministry of Justice or UAE courts. You'll also need this template for international transactions where clients require formal invoicing for embassy processing or cross-border business documentation.

Key legal considerations

Your invoice must comply with Ministry of Justice Resolution No. 319 of 2015, which establishes maximum fees for notarial services in the UAE. You cannot charge above these regulated rates, and your invoice must clearly itemize each service provided with corresponding fees. Under UAE VAT Law (Federal Decree-Law No. 8 of 2017), you must include proper VAT registration details if your annual revenue exceeds AED 375,000, applying the standard 5% VAT rate to your services. The invoice should clearly separate the service fee from VAT amounts for transparency. Additionally, you must maintain accurate records of all invoices for both tax compliance and professional licensing requirements.

Legal requirements in United Arab Emirates

UAE law mandates specific elements in your notary invoice to ensure regulatory compliance. You must include your notary license number and expiration date as issued by the Ministry of Justice, along with your full name and registered business address. The invoice must contain a unique sequential number for tracking purposes and the date of service provision. Client information should be complete, including full name or company name, address, and contact details. Each notarial service must be itemized with clear descriptions and individual costs based on official fee schedules. For VAT-registered notaries, you must display your Tax Registration Number (TRN), calculate VAT at 5%, and show both pre-VAT and total amounts. Electronic invoicing is acceptable under UAE Federal Law No. 1 of 2006, but must maintain the same information standards as paper invoices.