Notary Public Invoice Template for Australia

A Notary Public Invoice is a legally compliant billing document that you must issue when providing notarial services in Australia. This professional invoice ensures you meet your obligations under federal tax legislation while maintaining the high standards expected of notarial practice. The document serves as both a financial record and proof of services rendered, protecting both you and your clients through clear documentation of all transactions.

When do you need this document?

You need to issue a Notary Public Invoice whenever you provide any notarial service for a fee. This includes document authentication, witnessing signatures, administering oaths and affirmations, certifying copies, and providing apostille services through the Department of Foreign Affairs and Trade. The invoice is required regardless of whether your client is an individual, business, or government entity. You must also issue invoices when providing consultation services about notarial matters or when charging for travel to client locations. Additionally, if you're registered for GST, the invoice becomes a tax invoice that allows your business clients to claim input tax credits.

Key legal considerations

Your invoice must comply with both notarial professional standards and Australian taxation laws. Under the Competition and Consumer Act 2010, you must provide clear fee disclosure and avoid misleading conduct in your billing practices. The invoice should itemize each service provided with transparent pricing, ensuring clients understand exactly what they're paying for. You must include your official notary seal number and registration details to authenticate the document. Professional indemnity insurance details may also be required depending on your state's Legal Profession Uniform Law requirements. The invoice serves as evidence of the professional relationship and can be crucial in any disputes about services or fees.

Legal requirements in Australia

Under A New Tax System (Goods and Services Tax) Act 1999, if you're registered for GST, your invoice must include specific tax invoice requirements: your ABN, the words "tax invoice," GST amount, and your business name. State-based Public Notaries Acts govern fee structures and may set maximum charges for certain services, which your invoice must respect. The Electronic Transactions Act 1999 allows for electronic invoicing, but you must ensure digital records meet legal requirements for retention and accessibility. Professional associations often have additional invoicing guidelines that complement legislative requirements. You must maintain invoice records for at least five years for taxation purposes, and these records may be subject to audit by the Australian Taxation Office or professional regulatory bodies.