The Late Payment Invoice Template is designed for use in the United Arab Emirates when a payment becomes overdue according to agreed payment terms. This document combines the functions of a payment reminder and a formal invoice, incorporating all elements required by UAE Federal Law No. 18 of 1993 and UAE VAT legislation. It should be used when initial payment deadlines have passed and formal notification of late payment charges is required. The template includes company details, original invoice references, calculation of late payment charges, clear payment instructions, and relevant legal notices. It serves as an important tool in the accounts receivable process, helping businesses maintain cash flow while ensuring compliance with UAE commercial law requirements for late payment collection.
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1. Invoice Header: Company details including legal name, address, tax registration number (TRN), and invoice number
2. Client Information: Full legal name and address of the client, their TRN if applicable
3. Original Invoice Details: Reference to original invoice number, date, and amount due
4. Payment Status: Clear statement of payment status, amount outstanding, and days overdue
5. Late Payment Charges: Calculation and breakdown of late payment charges, interest, or penalties as per agreement
6. Total Amount Due: Clear statement of total amount now due including original amount and late payment charges
7. Payment Instructions: Bank account details and payment methods accepted
8. Due Date: Clear statement of final payment deadline for the outstanding amount
9. Legal Notice: Standard legal text regarding consequences of non-payment and legal rights
1. Payment Plan Option: Include when offering installment payment options to settle the outstanding amount
2. Previous Communications: Reference to previous payment reminders when multiple notices have been sent
3. Dispute Resolution: Include when there's a need to outline the process for disputing charges
4. Currency Exchange: Include for international clients when dealing with multiple currencies
5. VAT Breakdown: Detailed VAT calculations where applicable, especially for tax-registered businesses
1. Schedule A - Interest Calculation: Detailed breakdown of how late payment interest has been calculated
2. Schedule B - Payment History: List of all relevant invoices and payment attempts
3. Schedule C - Original Invoice Copy: Copy of the original invoice(s) being referenced
4. Appendix 1 - Terms and Conditions: Standard payment terms and conditions as agreed in the original contract
Relevant legal definitions
Due Date
Interest Rate
Late Payment Charges
Original Invoice
Outstanding Amount
Payment Period
Business Day
Banking Day
Overdue Period
Payment Terms
VAT
Tax Invoice
Notice Period
Legal Charges
Collection Costs
Default Interest
Payment Method
Settlement Date
Credit Period
Force Majeure
Working Day
Remittance
Commercial Transaction
Legal Notice
Payment Instruction
Authorized Signatory
Tax Registration Number (TRN)
Electronic Payment
Bank Transfer
Partial Payment
Interest Rate
Late Payment Charges
Original Invoice
Outstanding Amount
Payment Period
Business Day
Banking Day
Overdue Period
Payment Terms
VAT
Tax Invoice
Notice Period
Legal Charges
Collection Costs
Default Interest
Payment Method
Settlement Date
Credit Period
Force Majeure
Working Day
Remittance
Commercial Transaction
Legal Notice
Payment Instruction
Authorized Signatory
Tax Registration Number (TRN)
Electronic Payment
Bank Transfer
Partial Payment
Clauses
Payment Terms
Late Payment Interest
Default Notices
Collection Rights
Interest Calculation
Payment Methods
Legal Remedies
Dispute Resolution
VAT Compliance
Currency Provisions
Communication Methods
Enforcement Rights
Settlement Terms
Legal Costs
Governing Law
Jurisdiction
Force Majeure
Electronic Payment Provisions
Notice Requirements
Invoice Validity
Late Payment Interest
Default Notices
Collection Rights
Interest Calculation
Payment Methods
Legal Remedies
Dispute Resolution
VAT Compliance
Currency Provisions
Communication Methods
Enforcement Rights
Settlement Terms
Legal Costs
Governing Law
Jurisdiction
Force Majeure
Electronic Payment Provisions
Notice Requirements
Invoice Validity
Relevant Industries
Retail
Construction
Professional Services
Manufacturing
Technology
Healthcare
Real Estate
Logistics and Transportation
Wholesale Trade
Consulting Services
Financial Services
Education
Hospitality
Relevant Teams
Finance
Accounts Receivable
Credit Control
Legal
Treasury
Commercial Operations
Billing
Collections
Account Management
Financial Planning
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Credit Controller
Financial Controller
Accounts Manager
Collections Officer
Business Owner
Commercial Manager
Chief Financial Officer
Billing Coordinator
Credit Manager
Treasury Manager
Finance Director
Accounts Executive
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